Office Coordinator (Part-Time)

Job Title: Office Coordinator (Part-Time)
Location: The Strand, London
Start Date: 9th September (ideal)
Pay Rate: -1821 per hour
Hours: Part-Time, 20 hours per week (across 4 days - Monday to Thursday, 9am-1pm or 10am-2pm)
Work Pattern: Fully in-office

About the Role

We are seeking a proactive and highly organised Office Coordinator to join our team on a part-time basis. Acting as the main point of contact for the office, you will ensure smooth day-to-day operations, provide excellent front-of-house support, and assist with office and event coordination. This is a client-facing role that requires independence, reliability, and a flexible approach to business needs.

Key Responsibilities

• Manage visitor experience including building access approvals, welcoming guests, and handling deliveries.
• Oversee badge management - distribution, collection, and access.
• Order and manage office supplies (stationery, ergonomic equipment, kitchen provisions, etc.) and groceries.
• Prepare and submit monthly expense reports for all operations expenses.
• Coordinate internal communications regarding office disruptions, notices, and updates.
• Provide support with conference room bookings and calendar scheduling.
• Assist with internal events - communications, catering orders, and on-the-day setup.
• Support office safety, emergency response, and floor warden programmes.
• Manage shipping and receiving - sorting mail, handling incoming deliveries, and organising outgoing shipments.
• Conduct regular floor walks to identify, log, and escalate issues requiring service, repairs, or partner support (IT, Corporate Security).
• Monitor and escalate tickets using the AskREW Jira system.
• Support IT with stock management, equipment testing, and shipments.

Skills & Experience Required

• Previous experience in an office coordination, workplace operations, or facilities support role.
• Confident working independently as the main point of contact for the office.
• Strong organisational skills and attention to detail.
• Excellent communication and client-facing skills.
• Flexible, proactive, and able to adapt to changing business needs.
• Comfortable working fully in-office and committed to part-time hours (20 hours per week).

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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