Office and Accounts Manager

Job Title: Office and Finance Manager

Location: Redditch
Reports To: Managing Director / General Manager
Salary: £28,000 to £32,000
Type: Full-Time / Permanent

Involve Recruitment (Midlands) Ltd are recruiting for a proactive and detail-oriented Office and Accounts Manager to oversee the day-to-day administrative and financial operations of our maintenance contracts business. This role is crucial in ensuring the smooth running of the office, accurate financial reporting, and effective contract administration. The ideal candidate will have strong organisational skills, experience in finance and office management, and the ability to work closely with operations teams, suppliers, and clients.

Key Responsibilities

Office & Operations Management

• Oversee general office administration, ensuring efficient daily operations.
• Support technicians, and coordinate scheduling of maintenance jobs.
• Liaise with clients regarding service contracts, job scheduling, and service-level agreements (SLAs).
• Monitor costs associated with each job or maintenance contract.
• Assist in tracking profitability per client and job.
• Support the operations team with financial data for bids, tenders, and pricing strategies
• Maintain and update records of contracts, service history, and compliance documents.
• Ensure compliance with company policies, health & safety, GDPR, and industry regulations.
• Handle insurance renewals, licenses, vehicle records, and company certifications.

Finance Management

• Oversee all aspects of accounts payable and receivable.
• Prepare and issue client invoices for completed work and recurring maintenance contracts.
• Track outstanding payments and follow up on overdue accounts.
• Manage payroll processing and employee expense claims.
• Maintain cash flow forecasts and prepare monthly/quarterly financial reports.
• Reconcile bank accounts, credit card statements, and financial records.
• Support external accountants with VAT returns, year-end accounts, and audits.

The ideal person will have Proven experience in office management and financial administration, a Strong knowledge of bookkeeping, invoicing, and reporting. and ideally Experience working in a maintenance, construction, or service-based company.

This is a small to medium size business so this role is crucial and a huge part of the day to day running - if this sounds right up your street do not delay in applying!

INDPERM