Office & Finance Assistant

If you are looking for a career opportunity working in a busy and varied meaty administrative support role then this could be the ideal opportunity for you! 

To be successful in this role, you'll need excellent written and verbal communication skills, a keen eye for detail, and the ability to break down complex problems into clear, practical solutions.  This is a very busy and rapidly growing company therefore you would need to feel confident to essentially hit the ground running and relish is doing so. 

Our client, based in Stonehouse, Gloucestershire, is looking to recruit an Office and Finance Assistant on a permanent basis. This varied role will play an important part in supporting the smooth day-to-day operation of the office while also assisting with key bookkeeping responsibilities. It's an excellent opportunity for someone who enjoys a diverse workload, working across different areas, and being a valued source of support within a busy team.

Responsibilities:

- Office Administration: Support the efficient day-to-day running of the office by overseeing reception duties, managing incoming correspondence, maintaining office and kitchen supplies, and providing general administrative support to the wider team and CEO.

- Company Policies: Maintain employee handbooks and company policies, ensuring documentation is kept up to date, amendments are implemented, and signed records are collected and filed for HR compliance.

- Xero Accounting: Assist with basic bookkeeping tasks using Xero, including processing invoices and receipts, reconciling bank transactions, and helping to maintain accurate financial records.

- Meetings & Visitors: Coordinate meeting schedules, send invitations, arrange meeting rooms, and organise refreshments when required.

- Reception & Communications: Act as the first point of contact for visitors, answer incoming telephone calls, and manage emails and other correspondence professionally.

- Stock Control & Record Management: Monitor stock levels, update internal databases, file documentation, and maintain both digital and paper-based records.

- Social Events: Assist with the planning and coordination of company events, including booking venues, managing invitations, and monitoring budgets.

- Research: Carry out market research and gather information to support customer requirements and business initiatives.

Salary - £30-35k depending on experience

Hours – Monday – Friday – 9am – 5pm