Office Administrator

Responsibilities

Plan work effectively/work under pressure to balance and prioritise daily tasks.Provide general office administrative support.Greet clients, answer incoming calls and emails, managing routine enquiries and transferring callers appropriately.Manage diaries for Manager and Project Team.Typing – including creating documents or using templates.Data entry.Order office stationery supplies/materials when required.Maintain an effective filing management system both electronic and paper copy where required.Provide support for contract preparation, PO request forms.Build good relationships with all colleagues in the team and demonstrate great internal and external customer service at all times.Prepare and complete audits for accreditations to ensure the quality and safety of our work. These include annual audits for ISO9001, Citation HandS, NIEIC, ECA and Safe Contractor.Skills and competencies

Clear knowledge of Microsoft Word, Excel, Outlook and Project.An excellent telephone manner and ability to liaise effectively with people of all levels to build and maintain customer relationships.Ability to demonstrate highly effective administration and organisational skills.Show strong initiative, time effectiveness and capability to complete work on time to a high standard.Good communication skills and interpersonal skills in order to provide excellent levels of customer service at all times.Competent typing skills and knowledge of email etiquette including spelling and grammar.Be adaptable to a changing work environment.Relationships

Candidate will report to Managing Director and Office Manager working as a team player in a friendly office environment.Salary

£25k negotiable depending on experienceHours of Work

Mon - Fri 9am - 5pm (1hr lunch) = 35hrs per weekPossibility to work from home 2 days a weekBenefits

Free Parking, 28 days ..... full job details .....