Office, Accounts and Sales Administrator

Overview

Office Coordinator (Full-Time / Part-Time)Location:

Saffron Walden, EssexWe are seeking a proactive, organised, and adaptable Office Coordinator to support the smooth and efficient running of our business. As a new and fast-growing company, this role is dynamic, requiring someone who thrives in a varied position and is confident in managing their own workload.The ideal candidate will be a problem-solver with strong administrative, organisational, and customer service skills. They will oversee day-to-day office operations, process sales and purchase orders, liaise with suppliers, transport companies, and customers, and maintain essential records.This is a critical role in our business, offering the opportunity to shape and improve systems as we grow.Key Responsibilities

Sales and Order ProcessingPrepare quotations, process sales and purchase orders accurately, using Xero and WorkGuru.Coordinate material orders and stock management in line with project demand.Liaise with suppliers, transport companies, and customers to ensure on-time deliveries.Use a CRM system to manage order tracking and invoicing.Office and Business OperationsOversee general office management, including supplies, equipment, and facilities.Act as the main point of contact for service providers and clients.Ensure smooth coordination between different teams, suppliers, and contractors.Administrative SupportAssist leadership with scheduling, document preparation, and correspondence.Maintain digital filing systems and ensure records are organised.Support with travel bookings, expense reports, and office logistics.Communication and Client RelationsServe as the first point of contact for calls, emails, and visitor inquiries.Professionally handle customer queries and complaints, ensuring swift resolution.Disseminate key information across teams as required.Record-Keeping and ComplianceMaintain accurate records of office expenses, VAT reporting, and administrative files.Ensure compliance with company policies and financial procedures.Event and HR SupportOrganise meetings, company events, and client visits, including logistics and catering.Support new employee onboarding, setting up workstations and office equipment.Problem-Solving and Process ImprovementIdentify and implement efficiency improvements in office operations.Tackle day-to-day challenges proactively to support smooth workflows.Qualifications and Skills

Experience: Previous experience in office management, administration, or sales support. Must be able to use finance/ERP systems effectively.Technical Skills: Proficiency in Microsoft Office (Excel, Word, Outlook), Adobe, and CRM software.Communication and Organisation: Strong written and verbal communication skills with excellent attention to detail.Problem-Solving: Ability to work independently, prioritise workload, and find solutions under pressure.Adaptability: Comfortable working in a fast-paced environment with evolving responsibilities.Bonus Skills: Business Administration qualifications, logistics experience, or industry knowledge (construction/material supply).We would prefer a full-time, office-based candidate but will consider part-time applications, with flexibility available for the right candidate(s).

Working from home can also be explored after a period of time displaying proficiency and competence within the role.To Apply: Please submit your CV and a brief cover letter outlining your suitability for the role.Job Types: Full-time, Part-timePay: £25,000.00-£35,000.00 per yearExpected hours: 24 – 40 per weekBenefits

Casual dressCompany pensionFree parkingOn-site parkingExperience:Administrative: 2 years (required)Finance Software: 1 year (preferred)Work Location: In personApplication deadline: 01/08/2025Reference ID: NimSA1Expected start date: ..... full job details .....