Networks and Facilities Administrator

Roles and Responsibilities: How the Expected Outcomes Are Achieved

• Raising of Maintenance Purchase orders and good receipting on the internal system, filing purchase requisitions and PO’s within the SharePoint system.
• Take responsibility for the Networks Admin inboxes, answering and directing queries in a timely manner.
• Dealing with telephone enquiries, responding in a timely manner and passing on messages to the relevant people when required.
• Ensure supplier information is kept up to date in line with compliance
• Filing, scanning and archiving.
• Providing support with organising meetings, travel, refreshment etc.
• Assistance with PQQ construction when the workload necessitates further assistance is required.
• Collation and administration of Timesheets and expenses on a weekly basis.
• Data entry into a range of systems and spreadsheets.
• Meeting room and venue bookings including external venues.
• Taking meeting notes and collating information/ formatting of presentations.
• Provide a range of administration support for the Projects, Maintenance and Sales teams.
• Deputise in the absence of the other Networks department support functions.
• Any other reasonable administrative and ad-hoc duties as requested by the Line Manager.

Requirements For The Role:

• Experience in using Microsoft Office, in particular Word and Excel.
• Experience in working within a busy office environment
• Experience with dealing with both internal and external customers
• Experience in working to deadlines and prioritising own workload.
• Good verbal and written communication skills.
• Able to work well under pressure and respond to changing demands
• Flexible to undertake a range of different tasks 
• Problem solver with a positive approach
• Experience of working within a Construction or Engineering environment is desirable
• Recognises commercially sensitive or confidential information and deals with it appropriately 

Company Benefits:

- 25 days holiday plus bank holidays  

- After 2 years continuous service, 1 extra day’s leaver per year up to a maximum of 5

- Long Service Awards

- Training and Development opportunities

- Pension Scheme

- Optical Eye Care Vouchers

- Death in Service

- Health Care

- Birthday Day Off