Medical Operations Coordinator

Medical Operations Coordinator – International
Weybridge, Surrey
Hybrid, 3 days in the office 2 from home

DUTIES...

• You will help ensure smooth medical operations for international markets by managing documents, coordinating contracts, organising meetings, tracking budgets, and working with teams across the company.
• Operational & Administrative Support – Help run medical activities in international regions, manage shared document folders, and coordinate approvals for promotional and scientific content.
• Document & System Management – Keep electronic files organised and up to date (e.g. presentations, meeting notes, SOPs). Track and organise documents related to sponsorships, educational grants, and research support.
• Budget & Procurement – Create and follow up on purchase orders, process invoices, track budgets, and share monthly updates with the medical team.
• Meeting Coordination – Organise international medical meetings and committee sessions: schedule, prepare agendas, gather presentations, take minutes etc.
• Stakeholder Liaison – Act as a link between the medical team and other departments such as Legal, Compliance, Finance, and Regulatory.
• Contracts & Compliance – Support contract creation with Legal and vendors, and ensure all work follows company policies, ethical standards, and industry regulations.
• General Support – Handle other admin and operational tasks as needed, train team members on processes, and support global medical projects when required.

• A degree in a health-related field or at least 1 year of experience in a similar role (pharma, biotech, or CRO experience is a plus but not required).
• Good skills in Microsoft Office (Excel, Word, PowerPoint), SharePoint, and project tracking tools; knowledge of financial systems or contract platforms is a bonus.
• Strong attention to detail, excellent organisation, and ability to handle multiple tasks.
• Clear communication skills and a team-focused attitude.
• Ability to work independently and stay self-motivated.

• 25 days annual leave + bank holidays + 3 company closure days (Christmas–New Year)
• Pension scheme
• Private medical insurance
• Discretionary bonus
• Paid maternity & paternity leave
• & Much more!!