Logistics Administrator

Logistics Administrator (Maternity Cover - 4-6 Months)

Location: Coleford
Hours: 37 hours per week
Salary: -14.00p/h

Our client is seeking a highly organised and detail-oriented Administrator to join the team on a 4-6 month maternity cover contract. This is an excellent opportunity to work within a busy logistics function supporting both UK and international operations.

The Role

The Logistics Administrator will be responsible for ensuring the effective and efficient despatch of UK and export orders, in line with company standards and regulatory requirements. The role involves full ownership of customer orders from release through to packing and despatch, ensuring all documentation is accurate and compliant.

You will liaise with internal teams, customers, and freight forwarders worldwide to ensure shipments are delivered on time and in accordance with agreed terms.

Key Responsibilities

• Manage customer orders from release through to despatch, including arranging packing and transport
• Liaise with internal departments and customers regarding order requirements, including any special packing or delivery instructions
• Coordinate export shipments with international customers and freight forwarders
• Prepare and verify export documentation, including Certificates of Origin, EUR1 forms, and Dangerous Goods notes (air and sea where applicable)
• Ensure all documentation is accurate to enable smooth customs clearance
• Maintain complete and audit-ready export files, including proof of export and HMRC requirements
• Raise commercial invoices and packing lists, ensuring alignment with SAP records
• Arrange transport and obtain freight costs, ensuring these are recorded accurately
• Manage SAP invoicing for export orders
• Handle Letters of Credit, ensuring compliant and timely presentation of documentation to banks
• Maintain the company export log and support audit readiness
• Raise purchase requisitions for despatch and packing requirements
• Ensure compliance with company policies and procedures
• Support health and safety requirements on site
• Provide cover for other team members as required

Requirements

• Previous administrative experience in a busy office environment
• Strong organisational skills with the ability to manage multiple tasks
• High level of attention to detail and accuracy
• Confident communicator with good written and verbal skills
• Ability to prioritise workload and meet deadlines
• Comfortable using IT systems (experience with SAP or similar systems is an advantage but not essential)
• Willingness to learn and develop knowledge of export processes and documentation
• GCSE level education or equivalent

Personal Attributes

• Professional and reliable with a high level of integrity
• Able to work under pressure in a fast-paced environment
• Flexible and proactive approach to work
• Strong problem-solving skills
• Team-oriented, with a willingness to support colleagues and share knowledge

Additional Information

This role is primarily office-based in Coleford, with the option to work from home one day per week. Appropriate health and safety workwear must be worn where required.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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