Legal Secretary – Private Wealth 4 Month FTC

Overview

Legal Secretary – Private Wealth 4 Month FTC. This role provides secretarial support, centrally, to a group of Senior Associates, Associates and Trainees in a practice area covering onshore and offshore trusts and tax, probate and rural property. The role requires excellent organisation, communication and prioritisation skills, and the ability to juggle conflicting demands and deadlines. The Legal Secretarial role is the day-to-day contact, internally and externally, and will work closely with Executive Assistants and the Client Administrator team. Reporting to the Secretarial Team Leader, the individual should be flexible and adaptable to the changing needs of the business. A degree of flexibility around working hours is expected.Responsibilities

Take ownership of, and manage, the workflow from the team and delegate/work with central support departments as appropriateProactively and accurately monitor/oversee inboxes on the team’s behalf, during absence, as agreed with (e.g. Associates)Proactively and accurately monitor/oversee calendars, set up all meetings and related logistics, and ensure all arrangements are made (rooms booked, calendars updated with changes)Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus on qualityWork closely and effectively with Executive Assistants, central teams and other Legal Secretaries, providing support in cases of holidays and absencesRespond to tasks promptly and manage deadlines, to ensure expectations are managedBe an effective and professional point of contact, including managing telephone calls, taking accurate messages and acting as an ambassador for the teamManage/co-ordinate billing and compliance processes on behalf of the team, including generating bills and supporting Client Administrators to ensure billing/CMI processes are followed correctlyEnsure expense claims are submitted in a timely mannerUse initiative and actively identify and resolve issues when they ariseQualifications and Skills

Experience of providing a first-class legal secretarial service to a busy team within a professional environmentMust have experience with Probate or Trust/TaxExcellent verbal and written communication skillsSupports and adapts to changeEager to develop within the role and enhance skills including anticipating needs and thinking aheadProactive approach with an ability to understand and interpret what the team needsEnthusiasm and resilience to cope with a busy roleHighly developed communication skills, updating the group when delays may occurGood organisation and prioritisation skills, working to deadlinesDiplomatic, with good judgementFlexible with a positive and committed attitudeAbility to communicate clearly and conciselyOrganised with the ability to prioritise workload and deliver to deadlinesMotivated and proactive with a can-do approachClient service focusTeam player with the ability to interact and build relationships with people at all levelsCalm and efficient under pressurePunctual, flexible and responsive approach to workAdvanced knowledge of MS Office and typing speed of 60 wpmEmployment details

Employment type: ContractSeniority level: Entry ..... full job details .....