Legal Secretary

Are you an organised, people-focused Legal Secretary who loves being the calm, capable person that keeps everything moving?

Our client is a respected legal firm based in York, known for delivering high-quality advice with a truly personal approach. They’re now looking for a Secretary to support their Wills & Probate team, a department where empathy, accuracy and professionalism really matter.

Legal experience is preferred but not essential. If you’ve worked as a secretary/administrator in professional services (accountancy, finance, property etc.) or within medical/NHS settings and you’re confident handling sensitive information, they’d love to hear from you.

What the Legal Secretary job involves

This role is supporting fee earners and ensuring files progress efficiently and compliantly. Duties will include:

• Producing and amending legal documents and correspondence (digital dictation/audio typing and copy typing)
• Preparing probate and estate administration documentation, forms and client packs
• Opening, maintaining and closing files in line with firm procedures (including onboarding and AML checks support)
• Managing fee earners’ diaries, appointments, meetings and client communications
• Dealing with incoming calls and emails, taking accurate messages and handling queries professionally
• Document management: scanning, saving, filing, bundling and ensuring version control
• Liaising with clients, executors, beneficiaries, third parties and other professionals
• Supporting billing, time recording, matter administration and general file housekeeping
• Assisting the team to meet deadlines and ensure matters move forward smoothly

Skills required

We’re looking for someone with a strong admin / secretarial foundation and the right mindset. Ideally, you’ll be:

• Warm, professional and confident with clients (often at sensitive times)
• Highly organised with excellent attention to detail
• Comfortable prioritising a busy workload and meeting deadlines
• A clear communicator with strong written skills
• IT confident (Microsoft Office essential; legal case management experience is a bonus)
• Discreet and trustworthy with confidential information
• Proactive, helpful, and happy to get stuck in
• Experience from with a professional services setting

Other information

• Monday to Friday, 9am – 5pm (35 hours per week)
• Supportive, people-first culture with training and development opportunities
• Discounted legal fees
• 25 days holiday, plus bank holidays

This vacancy is being advertised through KD Recruitment Limited who are operating as an Employment Agency.

Due to the volume of applications we receive if you have not heard from us within 2 weeks, please assume you have not been short listed for this particular role. 

KD Recruitment Limited is committed to a policy of equal opportunities in relation to job applications and we are also committed to protecting your personal data. If you would like to read our privacy policy, please go to our website (url removed) where you will find all the information you need to know about how we will use and process your personal data. 

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