Legal Secretary

Legal Secretary to join our dynamic team in Birmingham.  Our Clinent offers a range of benefits, including flexible working arrangements, professional development opportunities, and have a strong emphasis on work-life balance.  

Must have experience of working in a Soliceters practice.

What we are looking for: 
 
We are seeking a proactive and highly motivated Legal Secretary to join our thriving legal team. The successful candidate will not only provide exceptional administrative support but also demonstrate initiative, problem-solving skills, and a willingness to take ownership of their work. 

Key Responsibilities: 

Proactive Client Support:  

• Greet and welcome clients warmly, ensuring a positive first impression. 
• Handle client enquiries efficiently and effectively, building strong client relationships. 
• Manage reception, meeting rooms and provide refreshments. 

Streamlining Operations:  

• Streamline administrative processes, identifying areas for improvement and implementing efficient solutions. 
• Proactively manage fee-earner diaries, ensuring schedules are optimised and appointments are effectively coordinated. 
• Manage reception and office supplies as needed. 

High-Quality Support:  

• Prepare accurate and professional legal documents, including letters, reports, and bundles. 
• Maintain meticulous records and ensure all files are accurately and securely managed. 
• Dealing with incoming/outgoing post including going to the post office and or Court. 
• Preparing invoices and taking payments. 

Teamwork & Collaboration:  

• Collaborate effectively with legal professionals and colleagues across departments. 
• Share knowledge and best practices within the team. 

Initiative & Problem-Solving:  

• Identify and resolve administrative challenges independently. 
• Proactively seek solutions to improve efficiency and workflow within the department. 

Essential Skills & Experience: 

• Proven experience as a Legal Secretary or in a similar administrative role within a law firm. 

• Excellent communication and interpersonal skills with a strong client focus. 
• Highly organised and efficient with strong time-management and prioritisation skills. 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook). 
• Meticulous attention to detail and a high level of accuracy. 
• A proactive and results-oriented approach to work. 
• Ability to work independently and as part of a high-performing team. 

Desirable Skills & Experience: 

• Experience with legal case management software. 
• Knowledge of legal terminology and procedures. 
• Experience working in a fast-paced and demanding environment. 

Benefits 

Competitive Salaries & Benefits 

Hybrid Working   
Company Pension  
Opportunities for Professional Growth  
Supportive Team Culture   
Cutting-edge Technology

If you’re looking for a new opportunity we’d love to hear from you. Apply now to take the next step in your career!