Legal Project Manager

Legal Project ManagerLocation: London hybridSalary: some flexibility depending on experienceThe roleThe role of a Legal Project Manager is to support the practice in the management of large, complex matters or deals. The size and scale of the matter must warrant the level of support that is suggested below. The Legal Project Manager should take ownership for and jointly deliver the following in conjunction with the Practice.Key responsibilities and challengesAt the outset of the matter, work with the Matter Manager to agree what level of support is required and engage with the matter team to understand client requirements.Use of matter management tools, templates and best practices from the Matter Management ToolkitWork with Matter Manager to ensure core matter controls are in place such as Engagement Terms, Working Parties List, matter plan etc.Assist decision making about the format of information when being shared with the clientsUse the plan and resource model for the matter to help determine an upfront price/budget for the matter taking into consideration fee deals and profitabilitySupport in managing matter commercials such as:

Creating a budget for the matter which can be shared with the client (frequency to be determined by the client)Setting up the segments to reflect the plan or any requirements from the client, this should smooth the billing process further down the linePutting in place a process for reporting on WIP and debt monitoringHighlighting potential issues around profitability, recovery and paymentProvide input and structures for status update meetings both internally and with the clientUnderstand the reporting requirements of the team determining how the reports can be produced in the most efficient manner. Possible reports could include Individual work allocation reports, over allocation report and task reportsResource profiling to determine correct gearing for the dealIntroduce structured communication channels – weekly calls with agenda, distribution lists, organisation chartsSuggest deal debriefs and post matter client engagement is undertaken

Training / role developmentSeek out and attend training and development opportunities under guidance of line managerSet and work towards stretch development objectivesProject Management good practiceWork with other Legal Project Managers within the firm to share good practice, discuss any challenges or issues and innovate producing new tools and ways of workingAttend a Microsoft Project training course to understand how the tool is used in the market as well as at LinklatersGain an understanding of the training that is being delivered to our Managing Associates and Associates around matter management to ensure we are providing a consistent messageMarketing of the serviceProvide the best client service possible, delivering value and delivering on time are key to ensuring that our lawyers and our clients speak positively about the serviceGather feedback from Partners and Matter Managers who could act as champions for the service provided.Work to identify large, complex matters that could benefit from project management support and approach the Partner or Matter Manager accordinglyThis list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as requiredSkills/ Experience/ Qualifications RequiredCharacter:Confident and sensitive styleGood listener with strong action orientation skills. Consultative, engaging style, strong on facilitationAdaptable, pragmatic, highly motivated, self-starter with a can-do attitudeDiplomatic team player with the ability to communicate effectively with people at all levels from across the firm and to explain and justify solutions in clear non-technical languageAbility to earn respect of fellow team members and the practice, willing to assist colleagues (inclusive of out of normal office hours) to meet deadlinesDemonstrates strong commitment to maintaining high levels of customer servicePerforms well under pressure. Assertive when necessaryMotivated and enthusiastic, and willing to learn new skills / take on responsibilityEducation / Qualification:Essential:2:1 Degree (or equivalent)There is a maths test as part of the process so you will need strong mathsDesirable:Prince II Practitioner, APMP or other project management qualificationProcess improvement or change management qualificationLanguages:Essential

- EnglishDesirable

- Any additional business languagePractical experience:Experience of delivering successful projectsChange management experienceDesirable: Experience of using Microsoft Project and other Project Management toolsOffice skills:Strong working skills of MS office applications (Excel, Word, Outlook, Power point etc.)Outstanding written and verbal communication skillsStrong influencing abilityAttention to detailAble to prioritise quickly, often in busy periods, in a calm mannerGood office administration skillsConfident presenter / trainerQuality assurance and customer service experienceDesirable:

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