Legal PA

Legal PA - Ediburgh (Hybrid)The RoleWorking closely with a team of fee earners, you will provide high-quality administrative, secretarial and organisational support, ensuring the smooth day-to-day running of the department.Key responsibilities will include:Preparing and formatting a wide range of correspondence, legal documents, reports and presentations using Microsoft Office and document management systems.Managing client onboarding and file opening/closing processes, including completing compliance checks and engagement documentation.Coordinating complex diary management, arranging meetings, booking meeting rooms, organising catering and liaising with attendees.Managing busy inboxes, monitoring emails during periods of absence and maintaining organised electronic filing systems.Supporting team meetings by coordinating logistics, preparing agendas and taking meeting notes where required.Assisting with billing processes, including preparing invoices, submitting bills via client portals and responding to invoice queries.Organising domestic and international travel, accommodation and itineraries, as well as processing expense claims.Maintaining accurate client and contact records within internal databases.Carrying out general administrative duties including filing, scanning, document preparation, photocopying and binding.Coordinating team activities such as training sessions and departmental events.Working closely with internal departments including Finance, IT, Facilities, ..... full job details .....