Legal PA

We''re working with a highly reputable legal firm in Edinburgh who are looking for a Legal PA to provide high-level support to their fee earners. This is a fantastic opportunity to join a forward-thinking firm offering hybrid working (50% WFH) and great scope for professional development.

• Produce and proofread correspondence, documentation, and presentations using Word, Excel, PowerPoint, Adobe/Foxit, BundleDocs, and other relevant software.

• Draft correspondence and amend large documents (including using track changes), liaising with Document Production when required.

• Manage client and matter administration, including opening/closing files, AML checks, conflict searches, and letters of engagement.

• Provide proactive diary management, schedule meetings, book rooms/catering, organise travel, and manage itineraries.

• Monitor and manage fee earners'' inboxes, handle client queries, and liaise with internal teams (Finance, IT, Marketing, Facilities).

• Support billing processes, including disbursements, expenses, client fee portals, and regular Active Matter reviews.

• Assist at meetings, including taking minutes and following up on actions.

• Maintain document and file management systems (both paper and digital) and ensure accurate database updates.

• Provide ad hoc administrative support, including organising team training and liaising with external suppliers.

• Proven experience as a PA/EA in a legal or professional services environment.

• Proficiency in Microsoft Office, Adobe/Foxit, and experience with billing and document management systems.

• Strong organisational skills with the ability to manage competing priorities and meet deadlines.

• Excellent written and verbal communication skills with high attention to detail.

• Ability to work independently and as part of a team, managing relationships with stakeholders at all levels.

Desirable:

• Experience with Condeco (room booking) and CMS reporting.

• Previous involvement in billing, disbursements, and client fee portals.

For more information contact Millie on (phone number removed)

INDPERM