Legal Assistant - Commercial Property

This is an exciting opportunity to support our Commercial Property team as a legal assistant - commercial property.

We’d like to hear from you if you:

• Are motivated by a busy workload and relish keeping on track of a variety of important deadlines

• Are an experienced administrator with a flexible approach

• Are used to providing secretarial support in a professional services environment

• Have a good understanding of the importance of compliance processes and procedures

Benefits

• 33 days holiday (including bank holidays, pro-rata for part-time staff)

• Contributory pension scheme with Royal London for eligible staff

• Annual salary reviews and promotion panels

• Occupational sick pay from day one, plus assessed Income Protection benefits for longer-term absences

• Free Specsavers eye tests and vouchers towards lenses for display screen equipment

• Employee assistance programme including counselling, 24/7 online GP services and wellbeing support

• Paid compassionate leave

• Access to the BUPA Menopause Plan under our menopause policy

• Discounts on legal services

• Paid professional memberships

• Active Social Committee organising annual events and activities

Key Duties Include

As a legal assistant for the commercial property team, you will:

• Respond efficiently to client queries as a first point of contact, ensuring a positive client experience and maintaining excellent ongoing relationships

• Undertake and effectively prioritise tasks on a daily basis, including creating emails and letters to clients and third parties, as well as drafting contracts and transfers

• Effectively manage numerous versions of large documents including contracts, leases, licences and mortgage deeds, ensuring accurate version control and use of tracked changes, consistently demonstrating attention to detail

• Work in a ‘paper-light’ way, scanning documentation and ensuring that electronic files are maintained to a high standard on the case management system

• Maintain all case files to a high standard and in accordance with SRA requirements, the Law Society protocol, internal procedures, and the LEXCEL quality mark requirements

Skills & Experience

• Exceptional organisation and communication skills

• Attention to detail and effective time management

• High degree of IT literacy, particularly familiarity with MS Office and ideally experience with electronic case management systems

• Regularly working with detailed legal documents, with proficiency in version control and use of ‘track changes’

• Experience in a similar role in a residential or commercial property legal team is a distinct advantage

• Basic accounting knowledge as it relates to property processes is also an advantage

• Legal secretarial qualification or business/administrative qualification to NVQ Level 3 or equivalent

This role is ideal for a legal assistant in commercial property who thrives in a busy, detail-oriented environment and wants to grow their expertise in commercial property law. Joining our team as a legal assistant in commercial property provides exposure to complex property transactions and the opportunity to develop a deep understanding of compliance and property law processes. We are looking for a proactive and highly organised legal assistant to contribute to the ongoing success of our Commercial Property team.