Legal Administrator

Job title:- Legal Administration Assistant.

I am recruitment on behalf of a company that specialise in Wills, Probate Administration and lasting Power of Attorney. They have been in Practice for 27 years.

Job purpose They are seeking a dedicated Legal Assistance to join the team in providing administrative support to the legal professionals.- The ideal candidate will assist in maintaining an efficient and organised office environment, ensuring the smooth running of the operations.- In ensuring the delivery of the excellent customer and clients services.

Main Responsible For

Opening files, raising bills, filing and general clerical work including minute taking at departmental meetings

Drafting Last Will and Testaments.

Meeting with clients and taking instructions

Signing and witnessing Legal documents

Producing court bundles and collating documents to go to Counsel/Experts

Proficient use of Word and other Microsoft IT packages

Dealing with enquiries from clients both in person and by phone

Liaising with the Accounts Department over billing queries

Able to work on your own initiative

Strong team player

Working to high standards

Proficiency in Microsoft Office Providing a full typing service, note taking

Data entry skills

Prepare, package, and send wills via tracked 24-hour delivery.

Lasting Power of Attorney (LPA): Process and send LPA documents, ensuring proper packaging, guidance, and tracking in CRM.

Open case files, draft initial letters, and upload documents.

Support compliance checks and update case records in CRM.

Assist with cheque processing, billing, and financial admin.

Handle all incoming and outgoing email. Managing all incoming emails, ensuring the responses in a timely manner.

Manage and log customer correspondence, including ID verification and deceased client matters.

Assist the team with various business operations.

-To generate and send out invoices.

To accurately and contemporaneously record your time spent on a matter using the manual or electronic case management system.

Ability to read, understand and analyse legal documents and conduct research to completion required, to monitor and task tracker in a timely manner

PERSON SPECIFICATION

Skills and special aptitudes

You can handle high-volume workloads while maintaining exceptional attention to detail.

Proven experience as a Legal assistant or similar role.

Excellent customer service skills and experience

Ability to analyse legal documents and conduct research

Excellent verbal and written communication skills to manage correspondence and keep customers informed, with the ability to simplify complex legal language.

Flexible - you may need to extend beyond typical job duties, especially during peak times during campaigns

Strong organisational skills and time management

Strong attention to detail - ability to identify potential errors (e.g., typos in names) and take corrective action.

Commitment to client confidentiality and data protection.

Ability to multitask and prioritise in a fast-paced environment.