IP Records Administrator

Patent and Trade Marks Records Administrator / IP Paralegal The Opportunity Our client, a well-established intellectual property firm, is looking for a detail-driven Records Administrator / Paralegal to join its busy formalities team. This role would suit an experienced IP records professional who enjoys accuracy, structure and working to strict deadlines. You''ll support patent, design and trade mark matters from start to finish, keeping case records accurate and working closely with clients, fee earners and overseas associates. This position is full time hybrid, offering 40% remote working. What You''ll Be Doing Managing formalities across patent, design and trade mark applications, including filings, completion reminders, official communications, publications, fee payments, grants and certified copies Handling incoming post and electronic correspondence from clients and foreign associates, and recording deadlines and actions on the IP management system Identifying due dates in incoming correspondence and diarising them accurately Reviewing outgoing correspondence and updating case records to match Opening new case records from client instructions, checking data against online databases such as EPOLine, diarising deadlines and acknowledging instructions Recording filing details and checking them against filing receipts, arranging corrections where needed Updating case status as matters progress, including publication, grant or registration, oppositions, refusals, ..... full job details .....