Invoice to Pay Specialist

About the Role
We are looking for a highly organised and detail-oriented Invoice-to-Pay Specialist to take full ownership of our invoice-to-payment process. In this pivotal role, you will ensure supplier invoices are handled efficiently and compliantly, payments are executed accurately and on time, and supplier records are well-maintained. You''ll also play a key part in driving continuous improvements in processing efficiency through smart use of ERP tools, automation, and data accuracy.

Key Responsibilities

• Process supplier invoices (PO and non-PO) with accuracy and timeliness, ensuring correct coding, approval routing, and ERP posting.
• Serve as the primary point of contact for suppliers, resolving queries and coordinating with internal teams to maintain strong supplier relationships.
• Manage supplier-related workflows using Microsoft Lists, including onboarding, query tracking, GRNI, and proforma invoice requests.
• Perform regular supplier statement reconciliations and GRNI (Goods Received Not Invoiced) reviews to ensure accurate accounts payable records.
• Prepare and execute payment runs, including uploading files to banking platforms and posting transactions in line with internal controls.
• Maintain and update supplier master data, ensuring accuracy and compliance.
• Support month-end close activities, including reconciliations and invoice accruals.
• Assist with internal and external audit processes by providing accurate documentation.
• Review and propose improvements to finance procedures, leveraging automation and ERP tools.
• Participate in system upgrades and testing to enhance standardisation and efficiency in finance operations.

What We’re Looking For Knowledge, Skills & Experience

• Proven end-to-end experience in Invoice-to-Pay processes.
• Strong experience with payment processing and banking platforms.
• Proficiency in Microsoft Excel, including advanced functions (e.g. pivot tables, VLOOKUP).
• Strong self-management skills and ability to work independently.
• Excellent communication skills for cross-functional collaboration.

Core Competencies

• Team player with a proactive, can-do attitude.
• Strong problem-solving, analytical, and time-management abilities.
• High attention to detail and a commitment to accuracy.
• Organised, with the ability to manage multiple priorities under pressure.
• Adaptable with a continuous improvement mindset and a passion for leveraging technology in finance operations.

Why Join Us? This is a great opportunity to take full ownership of a critical finance function, work cross-functionally in a dynamic environment, and contribute to meaningful process improvements. If you''re driven by accuracy, efficiency, and the opportunity to innovate within finance operations, we’d love to hear from you.

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