Interim Finance Processing Manager

Our local authority client based in Essex are urgently seeking an experienced Interim Finance Processing Manager.

Interim Finance Processing Manager

Basildon, Essex

£35 per hour

Full-Time, Temporary

36.25 hour per week

Temporary basis up to 1 year for Maternity Cover.

The Opportunity

This role is responsible for the financial processing and income control functions, providing a range of services to support the business areas in their day to day financial transactions. This includes a centralised service for the processing and payment of invoices payable, the prompt allocation of all income and ensuring the integrity of the information fed into the General Ledger.

Accountabilities

• Prompt and accurate payment of all invoices to suppliers.
• Prompt and accurate allocation of all income including reconciliation to underlying records.
• Administration of the Construction Industry Scheme (CIS).
• Reconciliation of information feeds into the General Ledger from other systems.
• Maintenance of corporate financial management systems (FMS) including general ledger, purchase ledger, purchase ordering and cash management.
• Liaison with suppliers and residents of the borough.
• The transmission of all the Council’s BACS files.

Duties

• Ensure the efficient running of corporate financial management systems, in particular the purchase ledger and purchase ordering systems, including regular system reconciliations of all information feeds into the General Ledger from other systems across the Council and to liaise with other departments to resolve any issues or anomalies.

• Ensure the prompt processing and payment of all the Council’s supplier invoices and other payment requests (in excess of 30,000 per annum with a value of over £75 million).

• Prompt allocation and reconciliation of all Council income (£260 million) and housing rent income to underlying records including to interface files from other Council systems.

• Ensure proper administration of the Council’s banking functions, including successful transmission of all BACS files and the administration of corporate credit card arrangements.

• Ensure the proper administration of the statutory Construction Industry Scheme (CIS), including completing returns and investigating any anomalies to ensure that they are accurately resolved and processes are adapted for the scheme if necessary. This also includes training the organisation on the accurate identification of CIS related expenditure.

• To gather, review and submit data all matters in relation to the National Fraud Initiative (NFI) and HMRC Section 16 Notice and to follow up with any subsequent investigation into any issues or anomalies.

• Maintain accurate records of utility payments for the Council’s housing schemes including liaison with utility companies to ensure accuracy of billing and the integrity of the data used to calculate housing service charges.

• To manage human resource issues within their team including responsibility for staff recruitment, development and the identification and monitoring of performance and training needs. This includes planning, coordinating, and delivering all work assigned to the team and delivering staff training where relevant.

The Experience You Will Bring

• An in-depth knowledge of local government finance and general local government procedures.
• Numerate with experience and ability to analyse large volumes of financial data and to interpret such data accordingly
• Proven staff management experience including performance management, the management of change and the ability to deliver through others.
• Proven knowledge of the Construction Industry scheme.
• Relevant experience with financial management systems, particularly of the general ledger, cash management and associated feeders.
• Relevant experience in an accounts payable function, particularly in the administration of a purchase ledger and purchase ordering system
• Possess excellent IT skills including strong technical experience of financial management systems and desk top analytical tools.
• To be able to assess a dilemma logically and laterally and deal with it accordingly, including knowing when to refer the problem to more senior management.
• Developed skills in prioritising work for themselves and their team

Please apply with your updated CV ensuring that any gaps in employment are explained.

At this point, may we take this opportunity to thank you for the interest you have shown in this role. Unfortunately, due to the high volume of applications that we receive, it is not always possible to respond to everyone. Therefore, unless you hear from us within the next 7 days, your application for this vacancy will have been unsuccessful.