Hr Assistant

Essential Duties and Responsibilities:

Inductions
Carrying out pre-employment checks and obtain references for new members of staff.
- Prepare the induction packs for new starters.
- Carry out inductions for new starters within the company.
- Making sure new starters are added to systems/spreadsheets/personnel file set up.

Absence/Holiday
- Maintenance of the attendance spreadsheets for all areas of the business.
Keying in data in regards to approved holiday dates and absence calls.
Liaising with Payroll in regards to absence and holidays to make sure data corresponds.
Making sure that any members of staff that have accrued lieu days have been credited.

Administration/Advisory
- Updating and maintaining Personnel records/files.
- Generating HR KPI reports for the HR Manager.
- Processing leavers exiting the business, ensuring company property, training agreements and holiday entitlements
are processed.
- Conducting exit interviews with leavers as and when necessary.
- Take minutes/notes for meetings where needed.
- Obtaining DBS checks on the appropriate staff.
- Liaising with Managers to make sure that probation reviews are carried out at the appropriate times.
- Responding to reference letters regarding past/present staff.
- Sending out letters to staff in regards to their T&Cs eg. Change of role/Pay increases.
- Handling Maternity/Paternity process.
- Attending meetings for TUPE process, taking notes.
- Sending letter correspondence to employees affected by TUPE.
Assisting the HR Manager accumulate data for TUPE.
- Liaising with Payroll to respond to Solicitors letters.
- Managing the process of driving license checks for employees with company vehicles.
Advising Managers on Company policies and procedures such as absence management, probations, performance and employee rights.

Recruitment

- To assist with recruitment in the absence of the internal recruiter.

- To contact candidates on employment status and sending out offer letters and welcome packs.

- To help out with any other duties consistent with the level and experience required of this post.