HR Assistant (Payroll and Project Registration)

Hours: 40 hours per week (8 hours Monday to Thursday & 7.5 hours Friday)
Salary: £27,000 - £29,000
Previous Experience: 1-2 years of experience in a payroll/related role.
 
Overview:
We are seeking a detail-oriented and highly organised individual to support payroll operations and project hour registration. The ideal candidate will demonstrate strong analytical thinking, excellent communication skills, and a commitment to providing outstanding service to both internal employees and external agencies. This role requires a high level of discretion, technical proficiency, and the ability to work collaboratively across departments.
 
Key Responsibilities:
Payroll Duties:

• Support the accurate processing of payroll operations for internal employees and prepare reports for external agency workers.
• Ensure employees'' clock-in and clock-out times are correctly recorded and maintained.
• Generate and validate payroll reports prior to submission for processing.
• Deliver proactive customer service by resolving payroll queries raised via HR or employees.
• Assist with payroll-related projects and administrative tasks as required.

Project Registration Duties:

• Review and verify that registered hours match the worksheets submitted by supervisors.
• Make necessary corrections to ensure accurate hour registration and alignment with project allocations.
• Process and allocate employee hours to the correct projects in a timely and accurate manner.
• Collaborate with supervisors to resolve discrepancies and maintain data integrity.

 
Person Specification:
The successful candidate will have a keen eye for detail and the ability to manage multiple tasks and deadlines efficiently. They should be comfortable using timekeeping software, spreadsheets, and reporting tools. Strong problem-solving skills and analytical thinking are essential for identifying and resolving discrepancies. Excellent communication and customer service skills are required to liaise effectively with HR, supervisors, and external agencies. A collaborative mindset and the ability to handle sensitive data with discretion and professionalism are also vital to success in this role.

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