Hr Assistant

JOB TITLE: Business HR Assistant

DEPARTMENT: Business Human Resources (BHR)

REPORTS TO: Head of HR, UK

Primary Purpose of the Role

Provide HR support to the Head of HR, UK, with a focus on internal communications, employee health & wellbeing, and onboarding/induction activities.

Key Stakeholders

• Employees and contingent workers

• Line managers, senior leadership, and directors (as appropriate)

• External vendors and suppliers

Core Responsibilities

• Deliver efficient and effective administrative support to the Head of HR.

• Manage HR systems (e.g., Absence Manager, Workday, internal trackers) to generate and distribute reports, including:

  • Monthly HR reports

  • Headcount and workforce data (permanent, temporary, starters & leavers)

  • Sickness absence tracking

  • Employee lifecycle data (e.g., new joiners, retirees, long service milestones)

  • Nationality and immigration-related reporting where required

• Provide communication support to HR and project teams by preparing company-wide updates for senior leadership review and approval.

• Support induction and onboarding by preparing materials, handouts, and follow-up information for new employees.

• Research HR and industry-related trends, compiling insights and recommendations to support policy development, workplace improvements, and adoption of best practices.

• Undertake general HR administration, including:

  • Drafting contracts and offer letters

  • Preparing general correspondence

  • Maintaining and archiving employee records

  • Note-taking during employee relations meetings and producing minutes

Background & Requirements

Education & Skills

• Strong understanding of employment contracts and HR administration

• Proficiency in Microsoft Office (intermediate level or higher)

Experience

• Previous experience supporting a Human Resources team

• Track record of delivering services in a fast-paced, demanding environment

• Skilled in presentations and employee engagement

• Comfortable managing multiple priorities under pressure

Challenges of the Role

• Staying up to date with current employment legislation

• Continuously developing knowledge of HR systems and processes

• Adapting to changes in company policies and procedures

• Producing engaging written communications within tight deadlines

• Balancing shifting priorities while maintaining service quality

• Building strong business understanding