Health, Safety & Environmental Administrator

Health, Safety and Environmental AdministratorOverviewWe have a new opportunity to join our Facilities team as our Health, Safety and Environmental Administrator. This role will be based at either our London or Colchester sites with weekly travel between both, and hybrid working (2-3 days in the office per week).

Responsibilities

Prioritise and manage multiple Health, Safety and Environmental related administrative tasks.

Maintain and track deadlines and ensure key compliance and training milestones are met.

Manage scheduling, booking courses, and coordinating site visits and events.

Provide support during audits and inspections across various sites.

Draft and distribute internal communications, newsletters, and updates.

Order PPE and supplies; conduct stock checks (with a focus on first aid and expiry dates).

Take and circulate meeting minutes, track follow-up actions.

Support in conducting and reviewing risk assessments and site inspections.

Track and address issues reported via Health and Safety communication channels.

Manage Ideagen WorkRite Learning Management platform – including training assignments for joiners/leavers.

Book first aid and safety training courses.

Support the planning and execution of Health and Safety training days and awareness events.

Develop safety-focused communications, newsletters, and visuals.

Collect, organise, and maintain sustainability and compliance documentation (e.g., inspection records, audit reports, environmental certificates).

Coordinate data entry and consolidation of environmental performance metrics (e.g., energy, waste, emissions, water).

Prepare reports and submissions.

Monitor environmental legislation changes and assist the advisor with impact assessments.

Produce sustainability-focused internal materials (e.g., posters, newsletters, briefings).

Qualifications

Ability to handle sensitive incident or personnel data appropriately.

Proficient in Microsoft Suite – particularly Excel, Word and PowerPoint.

Willingness to travel between our main sites (London and Colchester).

Strong organisational and multitasking skills, with the ability to prioritise tasks using own initiative.

Excellent attention to detail.

Clear written and verbal communication skills.

Effective communicator with the ability to engage employees at all levels.

Adaptable in a fast-paced, evolving environment.

Ability to work both independently and as part of a team.

Knowledge of Health, Safety and Environmental practices or a willingness to learn and train in the area.

Familiarity with environmental reporting and sustainability standards.

Previous experience of supporting compliance-heavy teams.

Experience in internal communications or media (e.g., newsletters, posters, awareness campaigns).

Familiarity with warehouse operations.

Details

Seniority level: Associate

Employment type: Full-time

Job function: Other

Industries: Book and Periodical Publishing

Compensation and How to ApplyThe salary for this opportunity is up to £30,000, depending on how your skills and experience align to the role, plus a generous bonus scheme and benefits.

Please apply with your CV by 23:59 on Friday 12th September. Applications will be reviewed on a rolling basis and the advert may close at any time. We would encourage you to apply as soon as possible.

For this role, you will work from either our Embassy Gardens office in London or our warehouse in Frating, Colchester 2-3 days per week. You will be required to travel between both, so a willingness to do this is ..... full job details .....