Health & Safety Administrator

Role Overview

The Health & Safety Administrator will support the project delivery team in maintaining high standards of health, safety, and compliance across a complex, multi-phase mixed-use development. This role is critical in ensuring that all site documentation, reporting, and coordination activities align with statutory requirements and company procedures.

Key Responsibilities
Health & Safety Administration

Maintain and manage all H&S documentation, including RAMS (Risk Assessments & Method Statements), permits, inspection records, and site registers

Ensure all documents are up to date, correctly filed, and easily accessible (both digital and hard copy systems)

Assist with the implementation and upkeep of the Construction Phase Plan

Compliance & Reporting

Support compliance with UK H&S legislation, including CDM Regulations 2015

Track and log incidents, accidents, and near misses; assist in compiling reports and investigations

Monitor and maintain training records, certifications, and competency matrices for all site personnel

Site Coordination

Assist in organising site inductions and maintaining induction records

Coordinate H&S meetings, toolbox talks, and briefings, including preparing minutes and action trackers

Liaise with subcontractors to ensure timely submission and approval of H&S documentation

Audits & Inspections

Support internal and external audits by preparing documentation and evidence

Assist H&S Managers with site inspections and follow-up actions

Track close-out of non-conformances and corrective actions

Systems & Processes

Maintain H&S management systems (e.g. SharePoint, Aconex, or similar platforms)

Generate regular H&S performance reports and dashboards

Support continuous improvement initiatives across the project

Key Skills & Experience
Essential

Previous experience in an administrative role within construction, engineering, or a similar environment

Strong understanding of health & safety documentation and processes

Proficiency in Microsoft Office (Excel, Word, Outlook)

Excellent organisational and document control skills

Strong attention to detail and ability to manage multiple priorities

Desirable

Experience working on large-scale construction or mixed-use developments

Familiarity with CDM Regulations 2015

Experience using document management systems (e.g. Aconex, Viewpoint, Procore)

NEBOSH or IOSH certification (or working towards)
O’Neill and Brennan values diversity and promotes equality, All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation