GA Admin Assistant

The RoleThis role is designed to provide comprehensive administrative support across the office, the General Affairs team, and the executive leadership. The successful candidate will independently manage all front-of-house and reception duties, coordinate international employee travel, and work collaboratively with the EUA Board PA to provide seamless, shared backup support to the Board of Directors, ensuring consistent coverage and operational excellence at all times.The key areas of responsibility are:GA Administrative Tasks Reception DutiesRegistering and greeting visitors, monitoring the switch board, screening and directing calls, ordering food for business meetings.Take responsibility for the reception area and front of house meeting rooms at ONE''s RHQ regional headquarters, ensuring the reception area and meeting rooms are always maintained to excellent standards.Set up meeting rooms as required (including refreshments) and check and update the meeting room schedule both at the beginning of each day and then regularly throughout the day.Ensure to keep all lunch records up to date so all invoices can be checked and passed timely.Assist with the organisation of town hall meeting facilities and other corporate/social events.Competent First aider and fire warden.Order milk and fruit deliveries for the RHQ office including record keeping and invoice processing.Travel DutiesMake travel arrangements in line with the EUA Travel policy for London RHQ and Netherlands Sub-RHQ ..... full job details .....