FM Contracts and Office Administrator

Are you an organized administrative professional with a background in Facilities Management? We are looking for a proactive FM Contracts and Office Administrator to join our small, dedicated team. In this vital role, you will work closely with management, playing a key part in delivering our contractual obligations to the client. This is a highly diverse position offering deep exposure across contract, legal, financial, operational, and insurance-led activities. Because they operate as a tight-knit team, you will handle everything from high-level compliance audits to day-to-day office management. They need someone who is a fantastic team player but equally capable of working under their own initiative to keep our operations running seamlessly. Key Accountabilities Contract, Compliance and Operations Document Control and Tracking: Operate a rigorous document control system. Track vital contract documents, including variation orders, concessionary agreements, damage claims, and other operational data. Compliance and HandS: Undertake compliance audits and coordinate contract Health and Safety (HandS) records. Reporting and Meetings: Collate monthly reports, organize meetings (including room and online bookings), and take and distribute accurate meeting minutes. Information Management: Process correspondence, chase responses, maintain organized files/records, and handle archiving as required. Finance, IT and Administration Financial Support: Process authorized ..... full job details .....