Finance Administrator

TEMP  Administrative and Finance Assistant
Overview:
We are seeking a highly organised and proactive Administrative and Finance Assistant to support day-to-day operations across administrative, finance, and reception functions. This role requires a detail-oriented individual with excellent communication skills and the ability to manage multiple tasks efficiently in a dynamic office environment.
Key Responsibilities:

• Coordinate travel arrangements for staff, including flights, ferries, trains, hotels, and car hire bookings.
• Process weekly staff expenses into analysis spreadsheets and payroll records.
• Arrange catering for internal meetings, including ordering and setup of refreshments.
• Manage reception duties including answering calls, greeting visitors, and maintaining visitor logs and passes.
• Sort, date-stamp, and distribute incoming mail to relevant departments.
• Raise purchase orders from requisitions and communicate with suppliers.
• Enter purchase invoices into the accounting system and ensure proper matching with purchase orders and delivery notes.
• Maintain stationery supplies and manage reordering when necessary.
• Update and manage weekly staff whereabouts schedules and sign-in sheets.
• Provide general administrative support across departments as needed.
• Maintain data entry on invoice spreadsheets to support scheduled financial planning.
• Place operational orders through supplier portals and websites.
• Generate company sales invoices from internal requests to support timely revenue collection.
• Raise authorised credit notes and ensure accuracy of customer accounts.
• Post all invoices, credit notes, and payments to the sales ledger.
• Prepare and process monthly supplier payments and staff expense reimbursements.

Skills and Experience:

• High level of accuracy and attention to detail.
• Strong typing and data entry skills.
• Excellent organisational and multitasking abilities.
• Intermediate Microsoft Excel proficiency.
• Strong communication and telephone skills.
• Ability to work well independently and within a team.
• Flexible and adaptable to change.
• Confident in using initiative and solving problems within scope of responsibilities.
• Experience with accounting systems, particularly Sage 1000, is desirable.
• Understanding of basic financial processes, including cash management and bank transactions.

Job Type: Full-time
Reports to: Office Manager / Finance Manager
Location: Solihull
Salary: £13.50ph