Finance Administrator

Finance Administrator

Long Crendon, Aylesbury | up to £32,000 | 9:00 – 17:00

Job Purpose

This is a pivotal role at the heart of our business, where you'll support both management and the wider team with essential financial processes, particularly accounts receivable, and oversee key office management systems. Your contribution will help ensure the smooth, efficient running of our operations and facility, while delivering a consistently high standard of service to both internal colleagues and external customers.

This role offers a unique opportunity to contribute to both the financial integrity and operational excellence of the business. If you’re detail-oriented, adaptable, and thrive in a fast-paced environment, One to One Personnel would love to hear from you!

Key Responsibilities

Finance Administration

• Conduct credit limit checks and generate reports on credit utilisation
• Create and maintain customer master data for domestic and international accounts
• Maintain accounts receivable using relevant software (e.g., MS Office, SAP), including account confirmations, discrepancy resolution, and prepayment handling
• Co-ordinate invoice processing by liaising with internal and external departments
• Record and process incoming payments with accuracy and in line with company policies
• Resolve billing issues and disputes with customers
• Communicate with customers regarding outstanding invoices, payment terms, and account discrepancies
• Manage the dunning process, including insolvency proceedings
• Review and write off receivables; assess impairment losses
• Prepare statistical reports related to revenue and receivables
• Create and post credit notes and debit memos for pricing, shipping, and material return discrepancies in collaboration with quality assurance and purchasing teams
• Support the implementation and review of internal control systems (J-SOX)
• Prepare documentation for internal controls and external audits (e.g., tax audits, financial audits)
• Contribute to the continuous improvement of departmental processes and workflows

Office Administration

• Act as the first point of contact for visitors, offering assistance with transport, accommodation, and general enquiries
• Answer and transfer incoming telephone calls professionally
• Manage centralised ordering and storage of office stationery and consumables
• Perform general administrative tasks to support daily operations
• Carry out additional duties as assigned to support the overall objectives of the role
• Ensure the facility complies with health, safety, fire, and regulatory standards, and that employees are regularly updated on these matters

What you’ll need

• Ability to work effectively in a dynamic, sales-driven environment
• Strong organisational and prioritisation skills; able to meet deadlines and identify potential issues
• Customer-focused with a positive, proactive attitude
• Excellent communication and interpersonal skills
• Tech-savvy with strong attention to detail for maintaining systems and processes
• Knowledge of quality standards, compliance, and management systems is an advantage

What’s in it for you?

• Salary £28,000 - £32,000 depending on experience
• Monday to Friday 9:00am – 5:00pm, with 1 hour break
• You will be provided with a mobile and laptop
• Private medical, life insurance
• 25 days holiday
• Onsite parking
• Located in Long Crendon, Aylesbury
• Bonus scheme, which is 5% of basic salary