Facilities Coordinator

Facilities Management Scheduler / Coordinator

Location: Leeds City Centre

Salary: DOE

Bonus: Annual company bonus Working Pattern: Office-based Sector: Facilities Management

The Role

We are looking for an organised and proactive Facilities Management Scheduler to join a busy team in a Leeds City Centre office.

This is a fast-paced role working across one large facilities management contract, where you will be responsible for coordinating and scheduling a wide range of planned and reactive works.

You will act as a key point of contact between the client, contractors and internal

teams, ensuring works are scheduled efficiently, communicated clearly and completed within the required timescales.

The role would suit someone who has previous experience within Facilities Management, scheduling, planning or contract coordination, and who is

comfortable working in a busy environment where priorities can change quickly.

Key Responsibilities

- Scheduling and coordinating planned and reactive facilities works.

- Managing contractor attendance and ensuring jobs are allocated efficiently.

- Coordinating works across multiple service areas, including:

o Roller shutters

o Fire safety

o Water systems

o Electrical works

o Remedial works

o General building services

- Acting as a main point of contact for the client regarding ongoing works and scheduling.

- Liaising with engineers, contractors and internal teams to ensure appointments are arranged and works are completed.

- Monitoring outstanding jobs and following up contractors where required.

- Managing changing priorities and urgent/reactive requests.

- Ensuring works are scheduled within agreed SLAs and timescales.

- Keeping systems and records fully up to date.

- Providing regular updates to the client on progress, outstanding works and upcoming activity.

- Identifying scheduling issues or potential delays and taking action to resolve them.

- Supporting the wider facilities management team with planning and coordination.

- Building strong working relationships with both clients and contractors.

About You

We''re looking for someone who:

- Has previous experience within Facilities Management, FM coordination, scheduling or planning.

- Is highly organised and able to manage multiple jobs simultaneously.

- Is confident communicating with clients, contractors and engineers.

- Can work effectively under pressure in a fast-paced environment.

- Has excellent attention to detail and strong administration skills.

- Is proactive and comfortable chasing outstanding works and contractors.

- Can prioritise workloads and react quickly when urgent issues arise.

- Is confident using IT systems and scheduling/CRM platforms.

- Has a strong customer-service mindset and understands the importance of keeping the client informed.

Why Join?

- Salary DOE

- Annual company bonus

- Leeds City Centre office

- Opportunity to work on a large, high-profile FM contract

- Varied role covering multiple facilities disciplines

- Fast-paced and commercially focused environment

- Opportunity to develop your career within Facilities Management

- Work closely with both the client and a large contractor network

-

The Ideal Background

This could suit someone currently working as a:

Facilities Coordinator | Facilities Scheduler | FM Coordinator | Facilities Planner | Maintenance Scheduler | Helpdesk Coordinator | Contract Coordinator | FM

Administrator

Previous experience coordinating hard FM, maintenance, compliance or building services would be particularly advantageous.