Facilities Coordinator

Facilities Coordinator (Temporary Position)

Are you a proactive and detail-oriented professional looking for an exciting opportunity in Facilities Management? Our client is seeking a Facilities Coordinator to join their dynamic team in Manchester for a temporary contract lasting 3 months. This is a fantastic chance to contribute your skills in a supportive and collaborative environment!

Key Responsibilities:

As a Facilities Coordinator, you will play a pivotal role in ensuring smooth operations by:

• Liaising with Residents and Contractors: Arrange servicing appointments and repair jobs to ensure timely responses and satisfaction.
• Data Management: utilise data loads to update servicing dates and enter new assets into Promaster, ensuring accuracy and efficiency.
• Service Coordination: Issue service address lists to contractors, save service/job reports to the R Drive, and maintain seamless communication.
• Job Allocation: Run tickets in Orchard, allocate jobs to team members, and ensure all tasks are documented with job notes.
• Follow-Up Jobs: Raise follow-on jobs in Orchard and coordinate with contractors to ensure all requirements are met.
• Key and Permit Management: Issue keys and permits to contractors while updating the Key Log for accountability.
• Inbox Management: Check the Facilities Inbox regularly to address queries and provide solutions.
• Purchase Order Management: Raise POs for servicing contracts and ad hoc Facilities needs, including GRN POs.
• Supplies Ordering: Order washroom supplies via the contractor portal to maintain a tidy and fully stocked environment.
• Communication: Use Mail Merge to send out letters to residents, ensuring clear and concise communication.
• Meeting Participation: Attend contractor and team meetings, take notes, and distribute them to keep everyone informed and on the same page.

What We''re Looking For:

• Strong Liaison Skills: Ability to communicate effectively with residents and contractors.
• Attention to Detail: Precision in data entry and asset management is key!
• organisational Skills: Capable of managing multiple tasks and prioritising effectively.
• Tech-Savvy: Familiarity with Promaster, Orchard, and other relevant software.
• Team Player: A collaborative spirit to work well with a diverse team.
• Housing Experience: Ideally you will have a experience of working in social housing or a construction setting

Why Join Us?

• Dynamic Work Environment: Be part of a lively team where your contributions are valued.
• Convenient Location: Enjoy the ease of commuting with a location close to public transport.
• Temporary Opportunity: Perfect for those looking to gain experience or transition into a new role.

Contact Liam Jones on (url removed)