Facilities Assistant

Facilities Assistant We are looking for a proactive and organised Facilities Assistant to support the day-to-day running of our facilities function across multiple office locations. The successful candidate will assist with the storage, maintenance and archiving of deeds, wills and probate files using a computerised database system, while also supporting health and safety compliance, new starter inductions and general office services. This is a varied, hands-on role requiring excellent organisational skills, a customer-focused approach and the flexibility to provide cover at other office locations when required. Key Responsibilities Scan, archive and maintain deeds, wills, probate files and other documentation using a computerised records management system. Provide daily mailroom support, ensuring the efficient handling of incoming and outgoing post. Respond to internal requests for stationery and general office supplies. Provide reprographics and document production support across departments. Order and maintain stock levels of stationery, consumables and office supplies. Investigate reported faults and maintenance issues, arranging repairs with contractors and escalating where appropriate. Monitor cleaning standards and report any issues requiring attention. Support the procurement of office consumables, equipment and general facilities services. Assist with office moves and workspace changes within agreed timescales. Manage storerooms, recycling and waste disposal, and ..... full job details .....