Facilities and Workplace Executive

Award winning law firm are looking for an experienced facilities, property and workplace coordinator/executive. This new role requires experience in high level communication across facilities departments acting as the central point of contact ensuring the smooth flow of communications and activity. -The successful candidate will provide high-quality PA support, coordinate reporting and communications, and play a key role in keeping the department connected, informed and aligned. This role is hybrid role with 3 days per week in their high end City based office.

PA & Executive Support

• Provide comprehensive PA support to the Director of Property and Workplace, maintaining the highest levels of confidentiality and discretion at all times
• Manage the Director''s diary effectively, anticipating requirements and ensuring they are well prepared for all meetings and engagements
• Ensure the Director has all relevant papers and briefings ahead of meetings, often with minimal instruction
• Manage expenses and invoices on behalf of the Director
• Action and manage emails and inbox as required, forwarding and prioritising as necessary

Reporting & Communications

• Act as the central conduit for information flowing between the Director and the five Property and Workplace teams
• Ensure regular reports are received, collated and presented from all areas within the Director''s remit in a timely manner each month
• Prepare accurate and visually compelling PowerPoint presentations, adhering to brand guidelines at all times
• Coordinate activities, actions and priorities across all five teams, ensuring alignment with the Director''s objectives and the firm''s wider strategy

Administration

• Establish and maintain effective and accurate filing systems, ensuring project files and all relevant records are current, accurate and easily accessible
• Deal with incoming and outgoing mail and calls professionally and efficiently
• Manage contact and relationship data in the firm''s CRM system (InterAction), maintaining its accuracy and currency
• Demonstrate awareness of issues and challenges affecting the business and bring these to the attention of the Director as appropriate

We are looking for a highly capable and experienced professional who brings the following qualities and experience:

Essential Experience & Skills

• Proven experience in a similar PA, coordinator or executive support role within a fast-paced corporate or professional services environment
• Strong organisational skills with a very high degree of accuracy and the ability to prioritise a conflicting and demanding workload
• Advanced proficiency in Microsoft Word, Outlook, Excel and PowerPoint
• Experience of working across multiple disciplines and diverse teams
• Demonstrated ability to manage upwards and support at Director level
• Strong interpersonal skills with the ability to build and maintain trusted relationships quickly
• High levels of discretion, confidentiality and professional judgement

This is a fantastic chance to work in a dynamic, inclusive and supportive environment in a critical new role for the business.