Facilities Administrator (Temporary Ongoing)

Location: Edgbaston, Birmingham, UK
Working Hours: Monday to Friday, 9:00 AM to 5:00 PM
Pay Rate: £14.35 per hour
Duration: Temporary Ongoing

Job Overview:
Our client, a well-established organisation within the Estates sector, is looking for a Facilities Administrator to support their Estates Department on a temporary ongoing basis. The ideal candidate will have strong administrative skills, excellent attention to detail, and the ability to manage multiple tasks efficiently.
Key Responsibilities:

- General Administration:

- Provide administrative support to the Estates Department, including filing, data entry, and record-keeping.
- Handle correspondence related to facilities management, such as emails, phone calls, and general enquiries.
- Maintain and update facilities-related records, tracking maintenance schedules, repairs, and inventory.

- Facilities Support:

- Assist with the coordination of maintenance, repairs, and cleaning services across office buildings and facilities.
- Communicate with contractors, suppliers, and service providers to ensure smooth service delivery.
- Support in monitoring and ensuring compliance with health and safety regulations within the facilities.

- Inventory and Procurement:

- Support the management of inventories, supplies, and materials required for the department.
- Process purchase orders and assist with the procurement of necessary supplies for facilities operations.

- Reporting:

- Assist in preparing regular reports on facilities-related activities, maintenance tasks, and incidents.
- Ensure that facilities management tasks are well-documented and communicated to relevant stakeholders.

- Customer Service:

- Serve as a point of contact for staff and external parties regarding any facilities-related matters or concerns.
- Provide excellent customer service by responding to requests promptly and assisting with any issues that arise.

- Health and Safety Compliance:

- Help ensure that all facilities comply with relevant health and safety regulations.
- Assist in maintaining safety records, such as risk assessments and safety inspections.

Key Skills and Experience:

- Previous experience in an administrative role, ideally within an estates or facilities environment.
- Strong organisational skills with the ability to handle multiple tasks and meet deadlines effectively.
- Excellent written and verbal communication skills.
- Good understanding of health and safety regulations within a facilities management setting.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Detail-oriented, with a proactive approach to work and problem-solving.

Desirable:

- Previous experience in a public sector or large organisation environment is an advantage.
- Experience in general office administration is highly beneficial.

How to Apply:
If you are interested in this role and have previous experience within facilities roles, please click apply.