Facilities Admin Assistant

Are you an organised and proactive Facilities Administrator with experience of liaising with contractors, managing maintenance requests and maintaining documentation?Job title: Facilities Admin AssistantLocation: RamsgateHours: Monday to Friday 8.30am - 5.00pm, or a part-time option available to work Monday, Wednesday and Thursday 8.30am - 5.00pmContract: Fixed term contract until the end of August 2026 (with the potential to extend)Role summary: To act as the initial point of contact for the Facilities Team and provide administrative support to ensuring a timely completion of all tasks.Benefits:20 days annual leave plus bank holidays.Benenden Health (following qualification period)Employee assistance programmeUse of onsite facilities such as the gymKey responsibilities would be:Process paperwork in a timely manner and ensure it is filed securely.Support accommodation with admin duties to ensure property is prepared for occupation.Liaise with tenants to book in property inspections.Attend department meetings and take note of action points.Be the point of contact for contractors, including signing in and notification of attendance to respective houses.Maintain a register of current contractors.Ensure all insurance, DBS certificates, Risk Assessments and Method statements are kept up to date.Provide administrative support other departments as and when required.Prepare spend reports to assist with budget preparation, with attention to maintenance contracts and licenses.Monitor ..... full job details .....