Extra Works Administrator

Extra Work Admin Job DescriptionJob Overview The Extra Work Administrator is responsible for the coordination, management, and administration of all extra works activities across client accounts and operational teams. The role ensures that additional works requests are accurately recorded, quoted, tracked, approved, and completed in accordance with contractual requirements, company procedures, and client expectations. The position also supports CAFM administration, contractor management processes, permit administration, and general operational coordination to ensure service delivery standards are maintained.Key Responsibilities Receive, log, and track all extra works requests from clients and internal stakeholders. Raise and manage work orders, quotations, purchase orders, and supporting documentation. Monitor approvals, progress, and delivery timescales. Maintain accurate records and reporting for all extra works. Support invoicing and financial administration processes. Provide status updates to stakeholders and clients. Ensure compliance with company policies and contractual obligations. Monitor and manage the shared operational inbox, ensuring all requests and enquiries are actioned or escalated in a timely manner. Update and maintain the CAFM system, ensuring extra works, remedials, work orders and asset information are accurately recorded. Administer the Access to Work (ATW) process, including contractor bookings in and out. Manage contractor permit ..... full job details .....