Executive Personal Assistant

Connect2Luton are excited to recruit a Personal Assistant on behalf of Luton Borough Council.Main purpose of position:Provide effective secretarial and administrative support to the Senior Management team and undertake specific support tasks as required.You will be responsible to: Draft and originate correspondence and reports (including committee reports) on behalf of the Service Director, from rough drafts or following broad guidelines. Exercise personal judgement in ensuring that written communications are accurate, unambiguous and fluent. Collect, analyse and interpret statistical and other management information, manipulating and presenting data in a comprehensible format. Operate within guidelines as set by the Service Director. Receive and filter incoming telephone calls for the from a wide range of sources including senior management, elected Members, VIPs, other statutory agencies and the general public. Exercise judgement in the prioritisation of calls, dealing with matters within own remit and/or referring calls as necessary to ensure continuity. Initiate own calls where necessary exercising tact, discretion and courtesy. Utilise a range of IT applications including word-processing, spreadsheets and e-mail. Process work to high standards and strict deadlines. Maintain the Senior Management''s diaries through prioritisation, allocation and organisation of appointments within a scheduled work programme. Liaise with Members, Officers and external organisations to ..... full job details .....