Executive Operations Assistant

Do you thrive on bringing order to chaos?
We''re looking for an exceptional Executive Assistant & Operations Coordinator to become the organisational backbone of a fast-growing, premium business.
Supporting the Founder, the Practice Manager and the Compliance Manager, you''ll be the person who keeps everything moving. You''ll spot problems before they happen, coordinate multiple projects, chase actions, improve processes and ensure nothing falls through the cracks.
No two days will be the same. One day you''ll be helping launch a new site, the next you''ll be coordinating compliance updates, liaising with PR agencies, managing senior diaries or making sure projects stay firmly on track.
If you love variety, enjoy taking ownership and get genuine satisfaction from making things happen, we''d love to hear from you.
What you''ll be doing:

• Supporting the Founder and senior leadership team.
• Managing complex diaries, meetings and priorities.
• Coordinating projects across multiple locations.
• Helping deliver new site openings.
• Ensuring compliance updates and new procedures are implemented across the business.
• Liaising with suppliers, contractors and external partners.
• Working alongside PR and marketing agencies to coordinate campaigns, launches and media opportunities.
• Monitoring projects and following up on outstanding actions.
• Chasing invoices and supporting day-to-day financial administration.
• Identifying ways to improve processes and efficiency.
• Becoming the person everyone relies on to keep the business running smoothly.

You''ll be someone who naturally takes ownership, thinks ahead and enjoys making life easier for those around you.

• Highly organised, proactive, resourceful and always one step ahead.
• Comfortable juggling multiple priorities.
• Confident communicating with people at all levels.
• Calm under pressure and able to think on your feet.
• Naturally curious and solutions-focused.
• Happy chasing actions and holding people accountable.
• Someone who notices when things have been missed and quietly puts them right.

You''ll have experience in a role such as:

• Executive Assistant
• Operations Coordinator
• Office Manager
• Project Coordinator
• Business Support

Experience within healthcare, aesthetics or another regulated environment would be advantageous, but by no means essential.
Most importantly, we''re looking for someone with energy, initiative and the confidence to take ownership. Someone who enjoys being the glue that holds everything together and takes real pride in keeping a busy business organised, efficient and moving forward.
If you''re looking for a varied role where you can genuinely make a difference and become an integral part of a growing business, we''d love to hear from you.
Due to location, it is essential you have your own transport.

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