Executive Assistant

Executive Assistant
Location: Teesside
Client: Tioxide
Recruitment Partner: Wolviston Management Services
 
Provide high-level support to senior leaders at a major Teesside business
  
Tioxide is recruiting for an Executive Assistant to provide high-level administrative, organisational and coordination support to the Managing Director and Tioxide Management Team.
  
This is a highly visible and trusted role, helping the senior leadership team operate effectively by managing priorities, coordinating communication and supporting the smooth running of management activities across the business.
  
You will work closely with senior leaders, internal teams, external partners, suppliers and visitors, so this role would suit someone who is highly organised, discreet, proactive and confident working in a fast-paced environment.
  
What you’ll be doing
You will:

• Provide proactive, confidential and high-quality support to the Managing Director and Tioxide Management Team.
• Manage complex diaries, meetings, site visits, travel arrangements and changing priorities.
• Prepare agendas, briefing packs, presentations, reports and management papers.
• Act as a trusted gatekeeper, managing email, correspondence and priorities on behalf of senior leaders.
• Organise management team meetings, including logistics, materials and follow-up actions.
• Take accurate and concise minutes and track actions through to completion.
• Support governance processes by maintaining records, decision logs and key documentation.
• Coordinate communication between the management team and internal stakeholders.
• Support the preparation and distribution of management communications and updates.
• Liaise professionally with external partners, suppliers and visitors.
• Provide administrative support for key projects and initiatives.
• Track progress against actions, deadlines and deliverables.
• Identify opportunities to improve administrative processes, efficiency and ways of working.
• Maintain confidential files, records and systems in line with governance and compliance requirements.
• Handle expenses, purchase orders and invoices where required.
• Provide flexible support across the wider team as business needs evolve.

Candidate requirements
We welcome applications from people who have:

• Experience as an Executive Assistant, Senior Personal Assistant or in a similar senior administrative support role.
• Experience supporting senior leaders, directors or management teams.
• Strong IT skills, including Microsoft Outlook, Word, PowerPoint and Excel.
• Experience preparing presentations, reports, board papers or management papers.
• Excellent organisation and time management skills, with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High levels of discretion, professionalism, confidentiality and integrity.
• Confidence working with senior leaders and influencing at different levels.
• Strong attention to detail and follow-through.
• A proactive, solutions-focused approach and the ability to work independently.
• Experience in a complex, matrix, industrial or manufacturing environment would be beneficial.
• A commitment to inclusion, collaboration and values-led behaviours.

  
We know people gain skills in different ways. You do not need to meet every point above to apply. If this role interests you and you believe you could make a positive contribution, we would welcome your application.
  
Why join Tioxide?
Join Tioxide in a trusted Executive Assistant role where your organisation, judgement and communication skills will help senior leaders operate effectively. You will play an important part in supporting business priorities, management activity and communication across a major Teesside organisation.
  
Diversity and inclusion
Tioxide is committed to building a diverse and inclusive workplace where everyone feels respected, valued and able to contribute. We welcome applications from people of all backgrounds, identities and experiences, including people from groups currently under-represented in business support, administration, leadership support and manufacturing environments.
  
Tioxide and Wolviston Management Services are happy to discuss reasonable adjustments at any stage of the recruitment process.

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