Executive Assistant

Executive Assistant / Business Support Associate (Part-Time) Teesside | Hybrid Working | Competitive Salary + Benefits

Wolviston Management Services are delighted to be supporting a respected and internationally recognised provider of business intelligence, market analysis and financial insight solutions in the appointment of an Executive Assistant / Business Support Associate.

Established for almost 40 years, our client helps organisations make informed commercial decisions through market research, company analysis, valuation services and strategic intelligence. Their expertise supports thousands of businesses across the UK and international markets, helping leaders identify opportunities, manage risk and drive growth.

As the business continues to evolve, they are seeking a highly organised and proactive professional to work closely with senior leadership and play a key role in supporting strategic objectives, governance activities and business operations.

The Role
This is an exciting opportunity for an experienced Executive Assistant or Business Support professional who enjoys working at the centre of a dynamic organisation.

Reporting directly to the Executive Committee and Leadership Team, you will provide high-level executive support while coordinating key business initiatives, governance activities and operational projects. The role offers genuine variety, significant exposure to senior decision-makers and the opportunity to make a meaningful contribution to the ongoing success of the business.

You will become a trusted partner to leadership, helping to ensure the smooth running of day-to-day operations while supporting organisational growth, continuous improvement and people-focused initiatives.

Key Responsibilities

Executive & Leadership Support

• Provide comprehensive executive support to the Executive Committee and Leadership Team
• Coordinate Board, Executive and Leadership Team meetings, including agendas, papers and action tracking
• Manage schedules, meeting logistics and follow-up activities
• Attend meetings, record actions and support delivery of agreed outcomes
• Assist with strategic planning activities and business initiatives
• Conduct research, prepare reports and coordinate leadership projects

Governance & Business Operations

• Support the maintenance of effective governance processes and administrative systems
• Assist with compliance activities including GDPR, Health & Safety and company policies
• Maintain business records, documentation and filing systems
• Coordinate cyclical business activities such as performance reviews, training programmes, insurance renewals and contract management
• Support business continuity planning and risk management activities
• Maintain governance records and risk registers

Stakeholder Management

• Act as a key point of contact for external advisors, suppliers and business partners
• Coordinate communication and information flow between internal and external stakeholders
• Build strong working relationships across all areas of the business
• Support collaboration and communication to ensure business objectives are delivered effectively

Project Coordination

• Support the planning and delivery of business improvement initiatives
• Assist with the implementation of new systems, processes and organisational projects
• Coordinate project activities, monitor progress and track key actions
• Work closely with leadership teams to ensure objectives and deadlines are achieved
• Provide administrative support for strategic change programmes

People & Culture Support

• Support employee engagement and company culture initiatives
• Assist with internal communications and people-focused activities
• Coordinate recruitment administration and onboarding processes
• Support the development and implementation of people management practices
• Work collaboratively with colleagues to help maintain a positive and high-performing workplace culture

Business Administration

• Prepare and maintain professional business documents, reports and presentations
• Coordinate customer and supplier documentation requirements
• Identify opportunities to improve administrative processes and efficiencies
• Provide flexible support across a variety of business priorities and operational activities

About You
We are keen to speak with experienced business support professionals who are confident working alongside senior leaders and managing a diverse workload.

You will be highly organised, adaptable and capable of balancing multiple priorities while maintaining exceptional attention to detail, discretion and professionalism.

Essential Skills & Experience

• Previous experience in an Executive Assistant, Executive Coordinator, Business Support, Office Manager or similar role
• Experience supporting senior leaders and handling confidential information
• Excellent organisational and time-management skills
• Strong commercial awareness and business acumen
• Exceptional written and verbal communication skills
• Ability to build effective relationships with stakeholders at all levels
• Strong project coordination and organisational capability
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook
• Experience using collaboration tools such as Microsoft Teams and SharePoint
• Ability to work independently and manage competing priorities
• Professional, proactive and solutions-focused approach

Desirable

• Experience supporting HR administration, employee engagement or people operations activities
• Exposure to Board, Executive Committee or Leadership Team administration
• Experience supporting organisational change or business improvement projects
• Experience within professional services, technology, business intelligence or B2B environments
• Understanding of governance and compliance frameworks
• Commitment to ongoing professional development

What''s in it for you?

• Opportunity to work closely with senior leaders and influence key business initiatives
• A varied and rewarding role with exposure across the organisation
• Involvement in projects that support business growth and continuous improvement
• Supportive, collaborative and forward-thinking culture
• Professional development and career progression opportunities
• Hybrid working flexibility
• Competitive salary and benefits package

If you''re an organised and ambitious professional looking for a role where you can make a genuine impact while working alongside senior decision-makers, we''d love to hear from you.

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