Executive Assistant

Our client is a design-led interior refurbishment and furniture business specialising in the education sector, with a strong reputation across private schools, academies, and learning environments.They are seeking a highly organised and detail-oriented Executive Assistant to support the Head of Projects in delivering efficient project management and administrative functions. You will be based at their head office in Hemel Hempstead (Hertfordshire), and one day per week you will attend the site office in Twickenham with the Head of Projects. ResponsibilitiesEmail management of the Head of Projects, Sorting received mail into subfolders, hold other team members accountable to action relevant tasks. Diary management of the Commercial Manager Management of general shared task tracker with CM; actioning items in accordance with agreed timescales.Management of various project trackers and reporting to the Head of Projects.Carry out checks on Subcontractors Inspection and Test Plans to ensure quality is being managed and documented.Procurement of materials as directed by the head of projectsAssembling Monthly Progress reports for the client team.Attending Project meetings and taking notes. Issuing minutes where requestedFiling of documents on SharePoint.Uploading relevant documents to Asite, checking Asite notifications and redistribution within the project team.Approval of Purchase Invoices via relevant Software Assist in maintenance of general project documentation e.g. site ..... full job details .....