Executive Assistant to Managing Director Jameson Division

Overview

The Executive Assistant provides high-level administrative support to the Managing Director of Jameson as well as the AD Finance and Performance and AD Strategy, Transformation and Partnerships.Main responsibilities

Oversee and manage the Directors'' meetings both internally and externally, including coordination of the forward planner, agendas, papers and accurate minute taking.Act as the first point of contact for the Directors, including screening calls, emails, correspondence and visitors.Take organisational responsibility for departmental meetings and high level diary management.Provide advanced, high level and quality executive support to the Managing Director, AD Finance and Performance and AD Strategy, Transformation and Partnerships.Coordinate meeting/event logistics, project support and extensive partner/stakeholder liaison.Ensure a clear forward plan, prepared agendas and precise minute taking for divisional meetings.Assist with drafting complex and sensitive correspondence on behalf of the Directors and produce accurate records of discussions.Working for our organisation

This is an exciting, fast-paced and busy environment. CNWL is a large and diverse organisation providing health care services for people with a wide range of physical and mental health needs. We employ nearly 7,000 staff delivering more than 300 health services across 150 sites and in the community. We are committed to developing dependable services to meet the needs of people in our care.Person specification

Education and Qualification

Essential criteriaEvidence of further education degree/diploma level or experience equivalentPrevious Experience

Essential criteriaExtensive PA experience at senior/directors'' level, including experience in the NHS or a large, complex, multi-site organisationExperience of full diary management and problem solvingEvidence of robust decision making with the ability to act on own initiativeExperience of working independently on non-routine matters and exercising judgement across the work areaDesirable criteriaUnderstanding of the structure of the NHS and current issues facing NHS TrustsLine management or supervisory experienceUnderstanding of commissioning intentions and KPIs and their relation to business aimsSkills, Knowledge, Abilities

Essential criteriaAbility to take high quality minutes at senior meetings and produce accurate recordsAbility to draft complex and sensitive correspondence on behalf of the DirectorsExcellent organisational skills to prioritise workload and meet tight deadlinesExcellent knowledge of Microsoft Office packages (Outlook, Word, PowerPoint, Excel, Access, Adobe, Project)Excellent verbal and written communication skillsKnowledge of confidentiality and information governanceAbility to build good working relationships within the wider teamExperience in handling data protection requirementsAbility to analyse information and produce reports and presentationsAbility to work with professionals across services and DirectoratesAbility to solve problems, exercise initiative and manage sudden demandsAbility to respond to sensitive situations and reprioritise workloadExcellent time management and the ability to work autonomouslyProfessional, proactive, diplomatic and motivational team playerAbility to research and draft reports; good numeracy skills for understanding financial conceptsWillingness to continuously improve and adaptDesirable criteria

A comprehensive understanding of the NHS structure and the role of CCGs/CCBsSeniority level

Mid-Senior levelEmployment type

Full-timeJob function

AdministrativeIndustries

Hospitals and Health ..... full job details .....