Executive Assistant to CEO (Part-Time) People and Business Operations · London ·

About Oddbox

Oddbox is on a mission to tackle food waste - one of the most solvable climate challenges, responsible for nearly five times the emissions of the aviation sector. Our subscription service has already saved over 50 million kilograms of fruit and vegetables. Join our team to help create even greater impact and inspire more people to reduce food waste – one curvy cucumber at a time.The Role

We’re looking for a proactive and highly organised Executive Assistant to support our CEO and co-founder, Emilie. In this role, you’ll play a key part in keeping her schedule, meetings, and communications running smoothly, enabling her to focus on driving our mission forward.This is a part-time role, working 24 hours per week over 3–5 days.Key Responsibilities

Proactively manage and maintain Emilie’s diaryInbox management, including responding to emails and flagging urgent mattersAssist with the planning and preparation of meetings, including Board and Senior Leadership Team meetings, producing first drafts of decks and agendas and taking accurate minutesLead the annual and quarterly planning processFacilitate and host meetings (e.g. weekly leadership team meetings) on Emilie’s behalf, ensuring agendas are set, discussions are productive, and actions are agreed and followed upDraft and edit reports, presentations, speaker notes, and other communications on Emilie’s behalfDraft quarterly investor reports and manage investor queriesMake travel and accommodation arrangements, ensuring all details are prepared in advanceAct as a point of contact for internal and external stakeholders, handling queries with professionalism and ensuring timely resolutionSupport the organisation of departmental and team events and socials (both virtual and in-person), including end to end ownership and delivery of quarterly “Town Hall” meetingsProvide project management support when required, tracking progress and ensuring timely completion of tasksIndependently lead small projects, delegated by Emilie when neededSupport the wider C-Suite and leadership team on an ad-hoc basis as requiredCollaborate with the People team on culture and change management initiativesRequired Experience

Previous experience as an Executive Assistant or Business Manager supporting C-suite level leadershipStrong experience in planning and internal communicationStrong administrative skills, including diary and email management and minute-takingHigh proficiency with Google Docs, Sheets, and Slides (or similar tools)Experience managing multiple priorities in a fast-paced environmentRequired Skills and Mindset

Excellent organisational and time management skillsClear and confident communication style, with strong interpersonal skillsProactive, solutions-focused, and comfortable using initiativeHigh level of professionalism, integrity, and discretionCollaborative and adaptable, with the ability to work effectively across teamsNice to Have

Experience working in a scale-up or purpose-driven businessExperience in delivering culture initiativesWhy Join Us

Play a pivotal role in supporting Emilie and our leadership teamBe part of a passionate, purpose-driven team tackling one of the most solvable climate challengesDrive real change within a sustainability-focused, tech-driven businessWork in a collaborative, values-driven culture with plenty of team connectionHow to Apply

If you\''re looking for an opportunity where you can make a tangible impact, we want to hear from you.

Apply now and help Oddbox make every box ..... full job details .....