Executive Assistant / Team Administrator

Role: Executive Team Administrator

Contract: Permanent

Salary: -30,000

Location: Shirley Solihull B90

Benefits: Discretionary annual bonus, 25 days holiday plus Bank Holidays, free parking, healthcare and cash plan, pension (4% employee / 8% employer salary sacrifice), death in service (3x annual salary).

We are supporting a key client to recruit an experienced Executive Assistant to provide high-quality, confidential executive support to the Managing Director and senior management team. This trusted role offers broad exposure across the business and is responsible for ensuring diaries, meetings, communications, administration and follow-up actions are managed efficiently and professionally.

This is an office-based role working 37.5 hour working week - Monday to Friday 9am until 5pm with half hour lunch.

Attention to detail, accuracy, strong organisational skills and a trustworthy nature are essential in this position, as you support as a Personal Assistant / Executive Assistant to the senior management team.

Role and responsibilities:

• As an Executive Team Administrator, you will be responsible for providing comprehensive executive support to the Managing Director and senior management team.
• Act as the professional first point of contact for internal and external stakeholders, managing communications appropriately.
• Manage complex diaries, appointments, global travel (predominately America) and hospitality arrangements.
• Coordinate meetings and events, including room bookings, setting up technology, preparing agendas and Board packs, actions and follow-up.
• Prepare, proofread and format correspondence, reports, presentations, agendas and management papers.
• Take accurate board and management meeting minutes, recording decisions and actions.
• Support project coordination, action trackers, deadlines and management administration.
• Maintain confidential records, filing systems and sensitive information with discretion.
• Support company secretarial administration, including Companies House filings and statutory records where required.
• Order stationery and office supplies and manage SharePoint access for internal stakeholders.
• Process expenses and mileage claims for the Managing Director and Finance Director.
• Provide flexible administrative support as required

Knowledge, Skills and Experience:

• Experience as an Executive Assistant, Personal Assistant, Senior Administrator or Team Administrator essential.
• Strong diary management, meeting coordination, minute-taking and executive administration skills.
• Experience supporting board administration, company secretarial processes or Companies House filings is advantageous.
• Proactive, solutions-focused and able to exercise sound judgement.
• Discreet, professional and trusted when supporting senior leaders.

Benefits

• Annual discretionary bonus
• 25 days holiday plus Bank Holidays
• Health care and cash plan
• Death in service (x3 salary)
• Enhanced pension scheme
• Free parking

If you have the relevant skills and experience, and actively seeking a new PA, EA or Senior Administrator role with an incredible employer then please apply today!