Executive Assistant

Introduction

Saab UK is part of Scandinavia''s largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.

The Role:

This is a 12 month Fixed Term Contract.

As an Executive Assistant you will provide EA services to Saab UK Chief Operating Officer, Saab Seaeye Managing Director and Saab Seaeye Deputy Managing Director plus other senior executives as required. You will provide an efficient and responsive administrative, organizational and logistical services, including:

• Arranging travel, visas (when required) and accommodation

• Manage the Head''s expenses and official entertainment claims

• Dealing with incoming email, often corresponding on behalf of the MD

• Diary organization and arranging meetings

• Carrying out specific projects and research

• Event and Social planning including organisational team building activities

• Minute meetings on behalf of the MD

• Taking minutes of key meetings

• Expected to travel to key meetings in UK and occasionally to Sweden if required

• Provide support, when required, at offsite events

• Ad hoc support and special projects, when required

Qualifications and Skills:

Essential:

• Proven experience as an Executive Assistant at a senior level (preferably for a company with international locations) in an environment requiring tact, judgment and discretion
• Flexibility, the role will require some occasional out of hours/weekend working
• Adaptable, pro-active and ability to work on own initiative
• Communication, negotiation and relationship-building skills
• Organisational, IT and Problem-solving skills

• Happy to work with ambiguity and willingness to jump into new tasks with enthusiasm
• Support to the wider EA community as and when required very occasionally at other UK locations

• Leadership and the ability to ''make things happen''
• The role is largely an on-site role, but we encourage flexible hybrid working when business needs allow.

Desirable:

• Understanding of working within a defence environment would be advantageous
• Good knowledge of Microsoft products including PowerPoint and Word
• Strong team player with a solution focused approach and a high-quality standard of execution and delivery
• Personable and easy to approach
• A clear and concise communicator who listens well and is able to flex communication style
• Ability to think around problems & get to inventive solutions

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.