Executive Assistant

Overview

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Executive Assistant

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s1jobs .Role purpose

To work closely with the Chief Executive, this role will provide comprehensive, high-level administrative support to the Chief Executive of Glasgow Children’s Hospital Charity. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions with a high level of professionalism and confidentiality.Key responsibilities

Manage the Chief Executive’s calendars, appointments, travel plans, and correspondence, ensuring efficiency and confidentiality.Develop, maintain and review administration systems to achieve maximum efficiency.Maintain and organise the Chief Executive’s filing systems and all other relevant areas as necessary.Ensure smooth communication between the Chief Executive and internal departments and external stakeholders.Keep the Chief Executive informed of upcoming commitments and responsibilities, enabling effective leadership.Support the Chief Executive in projects.Key responsibilities (cont’d)

Format documentation as requested by the Chief Executive.Minute taking.Coordinate and attend Board and sub-committee meetings (some after office hours), take and write minutes and assist in the preparation of Board and sub-committee meeting reports.Respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing.Assist in the compilation of Board papers and ensure they are sent in good time for meetings; circulate reports, minutes and agendas for Board meetings.Liaise with Board Members on various matters as required.Maintain and keep up to date all mailing lists required by the Chief Executive.Ensure the effective management and update of all relevant databases.Liaise positively and professionally with colleagues and visitors; be amiable, professional and approachable at all times. Any other duties as requested by the Chief Executive.Other

Willingness to attend charitable events and activities, often outside core hours including evenings and weekends.Build relationships with key stakeholders including NHS staff, suppliers and volunteers.Any other duties as required by the CEO.Essential criteria

Two years’ previous experience in a similar role.UK driving licence and access to your own vehicle.Excellent IT skills, including Outlook, Word, Excel, PowerPoint.Strong interpersonal skills.Excellent letter writing, minute taking and organisational skills.Clear understanding of confidentiality.Knowledge of UK Data Protection Legislation.Ability to work under pressure to deadlines and adapt to change.High attention to detail to ensure high quality work leaves the organisation.Flexible working approach.Excellent written English and ability to communicate at all levels.Ability to represent the charity externally with key stakeholders.Desirable criteria

Relevant further education qualification in Administration.Experience of working in the Charity Sector.Familiarity with the work of Glasgow Children’s Hospital Charity.Seniority level

Mid-Senior levelEmployment type

Full-timeJob function

AdministrativeIndustries: Staffing and ..... full job details .....