Executive Assistant

Our leading investment banking client is looking for an Executive Assistant on a 6 month contract, inside IR35, with a view to extend further.Please note this is a floating role which will require you to work with a number of executives inside the bank.Key ResponsibilitiesDiary management to allocated Executive Managers: Act as gate keeper, maintain, organise and plan ahead to ensure the smooth running of day to dayPay attention to any changes or amendment of schedule and make sure your Executive is informed in a timely manner.Leverage your knowledge/experiences to take initiative in better organising the diary and plan/think ahead in advance to avoid delay/issues.Be ready to question meeting to organize and raise alternative ideas proactively when appropriateCoordinating with other Exec assistants internal and external, to understand management whereabouts and to provide seamless cover at all timesArranging weekly management meetings: collecting slides, prepare agenda using Powerpoint/pdf and distribute them via email/SharePointScreening and prioritizing phone calls and emailsCoordination of conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems based on requirementsBooking Business trips including the organisation of transport, travel itineraries and visa requirements by following the bank policies and procedureOrganising internal Townhalls, off and on-site seminars, gathering for your Executive managersEnsuring ..... full job details .....