Executive Assistant

Executive Assistant
Bury St Edmunds
Permanent
£30,000 - £35,000 per annum DOE
 
We are recruiting for an experienced Executive Assistant on behalf of our client, a well-established and growing business. This is a pivotal role providing high-level support to senior leadership, ensuring the smooth running of daily operations while helping to improve organisation, communication, and overall efficiency across the business. The successful candidate will be a proactive, highly organised professional who thrives in a fast-paced environment and can confidently manage multiple priorities with discretion and professionalism.
 
Responsibilities:

• Provide comprehensive executive support to senior leadership, managing priorities and ensuring effective day-to-day operations.
• Coordinate meetings, prepare agendas, monitor actions, and ensure timely follow-up on key business initiatives.
• Develop and maintain effective administrative systems, processes, and routines to improve organisation and efficiency.
• Manage confidential documentation, correspondence, reports, and business records with the highest level of discretion.
• Arrange domestic and international travel, including accommodation, transport, itineraries, and associated logistics.
• Process and reconcile expenses accurately and efficiently.
• Liaise with external suppliers, contractors, and service providers, ensuring high standards of service delivery.
• Coordinate facilities-related activities, including maintenance schedules, supplier management, and contract administration.
• Support clear communication across leadership teams and assist with tracking business priorities and deadlines.
• Identify opportunities to simplify or improve how work is planned, communicated, and followed through.
• Handle sensitive situations with professionalism, sound judgement, and emotional intelligence

 
Key Requirements:

• Proven experience as an Executive Assistant, Senior PA, or similar role supporting senior executives or leadership teams.
• Exceptional organisational skills with the ability to manage multiple priorities effectively.
• Strong communication skills, both written and verbal.
• Highly professional, discreet, and trustworthy when handling confidential information.
• Proactive approach with the confidence to work independently and anticipate business needs.
• Experience implementing or improving administrative processes and ways of working.
• Strong diary management, travel coordination, and expense administration experience.
• Comfortable liaising with external suppliers and coordinating service providers.
• Proficient in Microsoft 365 and other digital business systems.
• Experience within a manufacturing, engineering, technical, owner-managed, or SME environment would be advantageous.
• Calm, adaptable, solutions-focused, and able to work effectively in a changing business environment.

 
Please apply today with your current CV or call our office for more information on (phone number removed).

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