Executive Assistant

Executive-Assistant-&-Business-Operations-Coordinator

Burton-upon-Trent,-Staffordshire

Role-Purpose

To-provide-proactive,-high-quality-executive-support-to-the-senior-leadership-team-while-coordinating-key-business-operations-and-people-administration-activities.

The-role-will-act-as-a-central-point-of-coordination-across-the-organisation,-creating-capacity-for-senior-leaders,-ensuring-effective-follow-through-of-priorities-and-supporting-the-business-to-operate-efficiently,-professionally-and-in-a-structured-way.

The-role-will-also-contribute-to-continuous-improvement-by-identifying-opportunities-to-improve-systems,-processes-and-ways-of-working,-including-the-effective-use-of-AI-and-digital-technologies.

Key-Responsibilities

1.-Executive-Support

Provide-proactive-executive-support-to-the-CEO,-COO-and-Operations-Director.

Manage-complex-diaries,-priorities-and-meeting-schedules.

Coordinate-UK-and-international-travel-and-associated-logistics.

Prepare-high quality-presentations,-reports,-briefing-materials-and-other-documentation.

Support-leadership-meetings,-strategic-planning-sessions-and-EOS-activities.

Coordinate-follow-up-actions-and-monitor-completion-of-agreed-commitments.

Anticipate-the-needs-of-senior-leaders-and-ensure-they-remain-focused-on-strategic-priorities.

Act-as-a-trusted-and-professional-point-of-coordination-for-senior-leadership-activity.

2.-Business-Operations

Coordinate-company-wide-events,-leadership-away-days-and-employee-engagement-initiatives.

Support-internal-communications-and-company-meetings.

Manage-office-administration-and-associated-suppliers.

Coordinate-workwear,-stationery,-merchandise-and-other-business-requirements.

Monitor-employee-expense-submissions-against-company-policy.

Coordinate-relationships-with-external-providers,-including-wellbeing-service-providers.

Support-marketing-and-employer-branding-initiatives-where-appropriate.

Identify-opportunities-to-improve-the-efficiency-and-effectiveness-of-business-administration.

3.-People-Operations

Administer-and-continually-improve-the-Breathe-HR-system.

Maintain-accurate-employee-records-and-documentation.

Coordinate-recruitment-activity-and-onboarding-processes.

Administer-employee-benefits.

Maintain-compliance-and-mandatory-training-records.

Support-performance-review-and-other-people-processes.

Prepare-accurate-employee-information-to-support-the-monthly-payroll-process.

Ensure-HR-records-remain-accurate,-secure-and-audit-ready.

Support-the-effective-administration-of-the-employee-lifecycle.

Person-Specification

Essential-Experience-and-Skills

Experience-supporting-senior-leaders-in-an-Executive-Assistant,-Personal-Assistant-or-Business-Coordinator-role.

Previous-experience-in-HR-administration.

Advanced-Microsoft-Office-skills,-particularly-PowerPoint.

Experience-using-HR-systems.

Confidence-using-AI-and-digital-productivity-tools.

Desirable-Experience-and-Qualifications

Experience-using-Breathe-HR.

CIPD-Level-3-qualification-or-equivalent.

Recruitment-coordination-experience.

Experience-supporting-payroll-administration-through-accurate-HR-data-management.

Event-planning-experience.

LinkedIn-and-employer-branding-experience.

Experience-within-a-manufacturing,-engineering-or-industrial-environment.

Personal-Attributes

The-successful-candidate-will:

Be-highly-organised-and-proactive.

Think-ahead-and-anticipate-requirements.

Take-ownership-and-demonstrate-initiative.

Build-trusted-relationships-quickly.

Communicate-confidently-at-all-levels.

Have-exceptional-attention-to-detail.

Enjoy-improving-systems-and-processes.

Maintain-complete-discretion-and-professionalism.

Embrace-technology-and-be-willing-to-learn-new-tools.

Be-comfortable-working-in-a-fast-paced,-growing-business.