Executive Assistant

We''re seeking a highly skilled Executive Assistant to support the CEO of a dynamic and exciting company. This is a hands-on role for someone who is equally comfortable facilitating a high-stakes leadership meeting as they are managing daily operational basics with absolute precision. You will be instrumental in maximizing the CEO''s time, ensuring clear and effective communication, and driving key initiatives to completion. This role is a unique opportunity to join an ambitious team at a pivotal time, as the company enters a new phase of strategic growth and transformation.

Key Duties and Responsibilities

Executive Support

• Manage a complex calendar, prioritize demands, and flawlessly handle travel arrangements, expenses, and briefings.
• Anticipate the CEO''s needs, preparing them for meetings and key events while proactively resolving potential issues.

Meeting Facilitation

• Organize and facilitate meetings, from building agendas and keeping time to capturing action items and ensuring proper follow-through.
• Maintain the company''s leadership cadence, including weekly executive check-ins, stand-ups, and strategic reviews.

Company Communications

• Draft internal communications on behalf of the CEO, including company-wide updates, all-hands notes, and announcements.
• Prepare board packs and investor updates, coordinating contributions from various stakeholders.

Project Management

• Lead short-term, cross-functional projects by defining clear goals, timelines, ownership, and success metrics.
• Monitor progress, identify risks, and help make swift, decisive actions.

Stakeholder Management

• Build and maintain credible relationships with the board, investors, senior leaders, customers, and key suppliers.
• Develop trust and rapport across all levels of the organization, from front-line employees to the boardroom.

Operational Administration

• Ensure smooth daily operations by keeping documentation, logistics, and vendor coordination tight and efficient, allowing the business to move at a fast pace.

Judgment and Confidentiality

• Handle highly sensitive and confidential information with the utmost discretion and integrity.
• Act as a calm and reliable point of escalation for critical issues.

Key Skills and Attributes

• Mindset: You are collaborative, service-oriented, and have a low ego. You thrive in a fast-paced, ambiguous environment with a "no job is too small" attitude.
• Adaptability: You are flexible and not tied to a single way of working. You can quickly adapt to and improve existing tools and processes as needed.
• Communication: You are a clear and concise writer and a confident facilitator who can simplify complex topics to drive decisions.
• Presence: You are able to hold your own in a board meeting while also being comfortable and at ease in a front-line or industrial setting.
• Ownership: You have a bias for action, a strong sense of ownership, and a track record of excellent follow-through and organization.
• Experience: You have meaningful experience as an Executive Assistant, Business/Operations Coordinator, or a similar role supporting a C-level executive.
• Project & Communication Skills: You have a proven ability to run effective meetings, craft impactful internal communications, and lead cross-functional projects.
• Environment: You are comfortable working in or alongside blue-collar and operational teams. Experience in a private equity-backed environment is a plus.
• Tech-Fluid: You are a quick learner and proficient with a range of digital tools, including common office suites (Google Workspace/M365) and communication platforms (Slack/Teams).