Executive Assistant - C-Suite

Executive Assistant to C-Suite

About the Role

We are seeking an experienced, proactive, and highly organised Executive Assistant to provide dedicated support to a senior C-Suite executive within a fast-paced environment. This is a permanent opportunity requiring someone who can manage competing priorities, operate with discretion, and build strong relationships with stakeholders at all levels. Previous experience working within Investment Banking, Private Equity, Real Estate, Financial Services, or a high-growth business is essential.

Job Title: Executive Assistant to C-Suite

Contract: Permanent

Salary: -60,000 - -75,000 plus bonus

Location: West End, London (Office Based)

Responsibilities

• Extensive diary, inbox, and correspondence management on behalf of the C-Suite executive.
• Coordinate internal and external meetings, Board meetings, and stakeholder engagements.
• Arrange domestic and international travel, including flights, accommodation, transport, visas, and detailed itineraries for the executive and wider team.
• Manage company expenses, Amex reconciliations, and expense coding, ensuring accuracy and timely submission.
• Prepare presentations, reports, and spreadsheets, with confidence using Excel formulas and PowerPoint.
• Utilise AI tools, including Claude and Copilot, to support productivity, research, and administrative processes.
• Act as a key liaison with investors, clients, and external stakeholders, maintaining strong professional relationships.
• Support company conferences, events, client hospitality, and annual offsites, including international team trips.
• Coordinate company-wide initiatives such as annual offsites, Christmas events, client gifting, and employee engagement activities.
• Oversee day-to-day office management, including supplies, catering, facilities, and ensuring the office operates smoothly.
• Provide private PA support, including personal administration, appointments, shopping, and travel arrangements.
• Support LinkedIn activity, marketing initiatives, and wider business projects as required.
• Handle confidential information with discretion and provide ad hoc support across the business.

Profile

• Proven Executive Assistant experience supporting C-Suite executives.
• Experience working within a fast-paced environment such as Investment Banking, Private Equity, Real Estate, Financial Services, or a high-growth business.
• Exceptional diary, inbox, travel, and stakeholder management skills.
• Strong experience managing expenses and executive administration.
• Advanced Microsoft Office skills, particularly Excel and PowerPoint.
• Comfortable using AI tools such as Copilot, Claude, and ChatGPT.
• Excellent communication and interpersonal skills with the confidence to engage at all levels.
• Highly organised, adaptable, and able to manage multiple priorities simultaneously.
• A proactive, flexible, and solutions-focused approach with a strong "can-do" attitude.